Office Manager/Administrative Assistant

Job Summary

PLEASE NOTE- THIS IS A 1099 POSITION

We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team. This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to handle a variety of clerical and customer service tasks.

Responsibilities

• Accounts receivable/payable
• Answering multi-line phone systems and directing calls with professionalism and courtesy.
• Handle calendar management
• Perform data entry and maintain organized filing systems using spreadsheets and productivity software to ensure accurate record keeping.
• Utilize QuickBooks for invoicing, expense tracking, and financial record management while ensuring accuracy in all transactions.
• Support client communication through email correspondence, phone support, and follow-up to enhance customer satisfaction.
• Assist with clerical tasks such as proofreading documents, word processing, preparing reports, and managing correspondence efficiently.
• Provide administrative support including personal assistance tasks as needed to executives or team members.
• Demonstrate excellent phone etiquette and customer service skills to create a positive experience for clients and visitors.

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills.
• Technical proficiency with multi-line phone systems, data entry tools, and computer literacy across various platforms.
• Experience using QuickBooks or similar accounting software is highly desirable.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Excellent time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Strong attention to detail for proofreading documents and maintaining accurate records.
• Previous clerical experience including filing, calendar management, and front desk responsibilities is preferred.
• Exceptional customer service skills combined with professional phone etiquette to support client interactions.

Join us in creating an organized, welcoming office environment where your skills will directly contribute to our success! We value energetic professionals who thrive on multitasking, problem-solving, and delivering outstanding support every day.

Pay: $22.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person