Office Manager/Administrator

F&R Landscaping Corp. is looking for a reliable, organized, and detail-oriented Office Administrator to join our team. This is a hands-on administrative position supporting the day-to-day operations of a busy landscaping company.

Responsibilities

• Answer phone calls and emails and communicate professionally with clients
• Handle scheduling, client requests, service questions, and general office correspondence
• Prepare and send estimates, proposals, contracts, invoices, and other documents
• Maintain accurate customer, job, employee, and company records
• Manage billing, payments, past-due accounts, and basic financial paperwork
• Coordinate with field crews regarding schedules, jobs, client requests, and information needed for billing/payroll
• Maintain insurance, subcontractor, vehicle, registration, and other compliance documentation
• Assist with employee paperwork and general administrative needs
• Communicate with vendors, insurance companies, accountants, and other outside contacts
• Use and maintain information in Jobber and other company software

Qualifications

• Previous office administration or customer service experience preferred
• Strong organizational and communication skills
• Excellent attention to detail and follow-through
• Comfortable multitasking and working independently
• Proficient with computers, email, and Microsoft Office/Google Workspace
• Ability to learn new software and systems quickly
• Experience with Jobber, quickbooks, bookkeeping, payroll, or insurance paperwork is a plus
• Basic Canva or website editing experience is a plus
• Spanish-speaking is a plus

The ideal candidate is someone who is dependable, proactive, organized, and able to keep track of many moving pieces while providing professional and friendly customer service.

Pay: $19.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person