Office Manager/Assistant Accountant

About the role

At its core this is an assistant accountant position, reporting to the Group Finance Manager. You will own accounts payable and accounts receivable end to end across the three divisions and take a real part in month end close and reporting.

Around that sits the office, compliance and document administration for the divisions. So alongside the numbers, we are looking for someone with genuine administration and process strength: the person who builds a register and a process rather than holding everything in their head, and who follows things through to completion without being asked.

Key responsibilities

• Full ownership of AP and AR across the three divisions, from invoice coding through payment runs to collections
• Coding costs accurately to job, cost code and division, so job profitability reporting can be trusted by management
• Month end AP and AR close, including cut off, accruals, prepayments and ledger reconciliations
• Bank, credit card and supplier statement reconciliations
• GST returns prepared for review, and support to the Group Finance Manager at year end
• Debtor ledger management: aged receivables, collection activity and escalation of persistent non-payers
• Company cards, trade and supplier accounts, and credit applications
• Bringing structure to the paperwork the divisions run on: daily timesheets and hours, job completion certification, and job set up and document control across our job management system and SharePoint
• Owning form heavy compliance processes end to end, including police vetting and power connection applications, with a live register behind each one
• Acting as first point of contact for client enquiries and document requests, and running the maintenance job register from request through to invoicing

About you

• Demonstrated experience owning accounts payable and accounts receivable end to end, including reconciliations and debtor management
• A relevant accounting or bookkeeping qualification, or equivalent experience in an assistant accountant role
• Month end exposure and confidence preparing GST
• Xero, strong Excel, and a job management system such as Simpro or Katipolt, plus confidence with SharePoint
• Strong administration and process discipline: able to run many concurrent processes and registers without losing track of any of them
• Comfort dealing with clients, suppliers and utility providers by phone, and chasing people until things are done
• A construction or trades background, with exposure to job costing, WIP and progress claims
• Part qualified CA, CPA or ACCA, or working towards it

About us

Inspire Services Group is a New Zealand owned group of construction and building services companies. Our Plumbing, Electrical and Mechanical divisions deliver commercial and residential work across the Wellington region, and all three are growing.

Benefits

• Genuine ownership of the accounts function, rather than a narrow AP or AR seat
• Direct support from an experienced Group Finance Manager, and room to grow as the group grows