Office Manager/Bookkeeper

Job Overview

We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while maintaining accurate financial records. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support both internal teams and external clients. This position offers an exciting opportunity to contribute to a thriving organization by managing daily office functions and bookkeeping responsibilities with enthusiasm and professionalism.

Responsibilities

• Oversee daily office operations, including front desk management, supply ordering, and maintaining a welcoming environment for visitors and staff
• Handle multi-line phone systems with professionalism, providing exceptional customer service and client communication
• Manage calendar scheduling, appointments, and meetings for staff and executives using productivity software and calendar management tools
• Perform data entry tasks accurately within accounting software such as QuickBooks, ensuring all financial transactions are properly recorded
• Maintain organized spreadsheets and documents using Microsoft Office applications, including Word processing and Excel for reports and tracking
• Assist with invoicing, bill payments, payroll processing, and bank reconciliations to ensure accurate bookkeeping practices
• Provide clerical support through proofreading documents, managing correspondence, and supporting administrative projects as needed
• Support front desk duties including greeting visitors, answering phones with proper phone etiquette, and directing inquiries efficiently
• Collaborate with team members to improve office procedures and streamline workflows for increased productivity

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
• Excellent computer literacy including data entry, spreadsheets, word processing, and technical proficiency in productivity software
• Previous clerical experience with strong attention to detail in proofreading and document management
• Exceptional customer service skills with the ability to communicate effectively via phone and in person
• Bilingual abilities are a plus to enhance client communication and team collaboration
• Familiarity with multi-line phone systems and front desk operations preferred
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment
• Personal assistant or calendar management experience is advantageous
• Demonstrated ability to handle sensitive information discreetly while maintaining professionalism

Join us in a role where your organizational talents will shine! We value energetic individuals eager to make a positive impact through efficient office management combined with precise bookkeeping. If you thrive on multitasking, enjoy supporting teams behind the scenes, and possess the technical skills necessary for this role, we want to hear from you!

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person