Office Manager/Bookkeeper

Office Manager / Bookkeeper for Commercial Real Estate Brokerage

Location: Charleston, WV — in-office position

Compensation: Based on experience

About the Position

We are seeking a dependable, organized Office Manager/Bookkeeper to handle bookkeeping, payroll, and daily office operations for a commercial real estate and property management business.

We’re looking for someone who takes ownership of the day-to-day details—keeping the books accurate, the office organized, and communication moving between management, tenants, and contractors.

Responsibilities

• Manage accounts payable and receivable, record payments, reconcile bank accounts, and maintain accurate financial records by property and entity.
• Process payroll and contractor payments, verify time records and approvals, and track labor costs by property.
• Prepare tenant invoices, track rent payments and outstanding balances, and coordinate follow-up with management.
• Maintain lease files and track rent increases, expiration dates, renewal deadlines, and insurance documentation.
• Communicate with tenants and vendors, coordinate maintenance requests, and follow up on outstanding items.
• Manage office correspondence, scheduling, supplies, and digital records.
• Provide administrative support for property management, leasing, and brokerage activities.

Qualifications

• Bookkeeping and payroll experience, including bank reconciliations and accounts payable and receivable.
• QuickBooks experience required. Yardi experience preferred, but not required.
• Proficiency with Excel, Word, and Outlook.
• Strong organization, attention to detail, and professional communication skills.
• Ability to handle confidential information, meet deadlines, and work independently.
• Willingness to learn new systems and improve office processes.

Commercial real estate or property management experience is preferred, but strong bookkeeping skills and a willingness to learn are essential.

To Apply

Submit your résumé and a brief introduction outlining your bookkeeping, payroll, and QuickBooks experience.

Pay: $15.00 - $20.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person