Office Manager/Bookkeeper

Small manufacturers' representative organization promoting and providing commercial heating products needs a full-time office manager and bookkeeper for our two person office. Our ideal candidate will assist our outside sales people with communication and logistics between the company and principals and customers. The succesful candidate will have complete familiarity and experience with Quickbooks, Office 365, Microsoft Word and Excell. The ability to multi-task with proper prioritzation of job tasks without direction is essential to our continued growth and success. A person with excellent communication skills including a friendly phone manor that customer contractors appreciate is required along with at least 5 years experience working in an office.

• Manage accounts payables and receivables
• Prepare lien waivers and support documents
• File monthly IL sales tax receipts
• Process bi-monthly payroll
• Prepare purchase orders to manufacturers
• Prepare bill of lading and schedule equipment deliveries
• Support outside sales staff with factory data
• Prepare small parts quoations to contractors
• Willingness to understand a short list of common repeatedly purchased parts
• Past experience with a commercial contractor would be a plus

The successful candidate will have a salary between 45K to 60K dependent on skills and experience. We provide a company funded profit sharing plan after a phase in period along with medical insurance and paid vacation time.

Job Type: Full-time

Pay: $50,000.00 - $72,000.00 per year

Benefits:

• Health insurance
• Paid time off

Application Question(s):

• What is the maximum distance you are willing to commute to work?

Experience:

• Microsoft Office: 5 years (Required)
• Administrative experience: 5 years (Required)
• QuickBooks: 5 years (Required)

Work Location: In person