Office Manager/Bookkeeper

Overview

We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of daily office functions while maintaining accurate financial records. The ideal candidate will be energetic, detail-oriented, and possess a proactive attitude to support our team’s productivity and client service excellence. If you thrive in a fast-paced environment and enjoy multitasking with precision, this opportunity is perfect for you!

Responsibilities

• Manage daily office operations, including overseeing front desk activities and maintaining a welcoming environment for visitors and staff
• Handle multi-line phone systems, directing calls efficiently and providing exceptional customer service
• Maintain accurate financial records using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Perform data entry tasks with high accuracy, updating spreadsheets and databases to ensure information is current and organized
• Support calendar management and scheduling for team members, including appointments and meetings
• Assist with clerical duties such as filing, word processing, and preparing correspondence using productivity software
• Provide excellent client communication and support by responding promptly to inquiries and managing customer support needs

Experience

• Proven office management experience with strong organizational skills and attention to detail
• Demonstrated proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
• Prior experience in bookkeeping or financial recordkeeping is highly desirable
• Excellent computer literacy skills with the ability to navigate various software applications efficiently
• Strong phone communication skills with professional phone etiquette and experience managing multi-line phone systems
• MUST BE MANDARIN SPEAKING
• Previous clerical or administrative experience supporting front desk operations or personal assistant duties is preferred

Join us in creating a vibrant office environment where efficiency meets exceptional service! This paid position offers an engaging work atmosphere where your organizational talents will shine. We value proactive professionals who are eager to contribute their skills to help our organization thrive.

Pay: $26.45 - $29.00 per hour

Expected hours: 40.0 per week

Work Location: In person