Office Manager/Bookkeeper

About us

G. Brown Design is an award-winning landscape architectural, site design, and recreation planning firm located in Murray City, Utah. GBD’s diverse projects include parks and open space, sports fields, cemeteries, institutional, commercial, and high-end residential projects. Please visit our website at www.gbrowndesign.com.

G Brown Design is in search of an office manager/bookkeeper/marketing support position for our 10-person landscape architecture firm. A candidate seeking a full-time position is preferred but we are willing to consider a part-time position but will require a minimum of 25 hours a week with a work schedule that can be adapted to incumbent’s needs as long as a semi-consistent work schedule is established. The ideal candidate is someone who is looking for a long-term position and is dependable, proactive, and motivated to learn new skills and become familiar with the business of landscape architecture.

Experience Requirements:

• Experience with Quickbooks and Microsoft Office Suite software
• Experience with Adobe Acrobat, Adobe InDesign, and other computer skills is also preferred
• An understanding of accounting principles including account reconciliation, invoicing, accounts receivables, and accounts payables is required
• Writing and people skills are required.

We are looking for an experienced Office Manager to join our team. The successful candidate will be responsible for overseeing the day-to-day operations of the office, managing staff, and ensuring that all administrative tasks are completed in a timely and efficient manner. The ideal candidate will have excellent organizational skills, be able to multitask, and possess strong communication and problem-solving skills.

Responsibilities:

• Bookkeeping (including invoicing, submitting information for online payroll with ADP, accounts receivable and payable, and proper booking into QuickBooks to maintain accurate financials)
• Assisting with and managing Human Resources related tasks (including assisting in managing health and dental insurance plans, company Sponsored Retirement Plan, E-Verify and other labor department reporting, etc.)
• Assisting with marketing production including assisting with proposals using Adobe InDesign, assisting with updating and writing resumes, assisting in creation of promotional sheets for completed projects, checking for RFP’s and other bid announcements, etc.)
• Filing, organizing documents, answering phones, ordering supplies, and other office management responsibilities.
• Assisting staff in managing schedules and other office organization.

Job Types: Part-time, Full-time

Pay: From $24.00 per hour

Expected hours: 25.0 – 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• QuickBooks: 1 year (Required)
• Office management: 1 year (Preferred)

Work Location: In person