Office Manager/Bookkeeper

NOW HIRING: OFFICE MANAGER

Vaughn’s Floors | Highland, Michigan

Are you organized, dependable, detail-oriented, and comfortable wearing many hats? Vaughn’s Floors is looking for an Office Manager to join our team!

We are seeking someone who enjoys keeping things organized, helping customers, supporting daily business operations, and working in a hands-on environment. This is a varied role for someone who can balance administrative responsibilities with customer service, inventory coordination, and general office operations.

Position Details

Position: Office Manager - Pay is based on experience

Location: 2525 E. Highland Rd., Highland, MI 48356

Schedule: Monday–Friday, 8:00 AM–5:00 PM, with occasional flexibility as needed

What You’ll Do

Manage daily office operations and maintain organized company files and records.
Answer incoming phone calls, take messages, and manage the general office email.
Maintain customer and job documentation in QuickBooks.
Enter vendor bills, assist with payroll preparation, and prepare payroll checks for approval.
Maintain employee time records using TSheets.
Schedule appointments and manage the company Google Calendar.
Provide excellent customer service and assist with flooring sales.
Coordinate customer materials, warehouse inventory, and job-related documentation.
Assist with material pickups, deliveries, unloading shipments, and distributing materials to employees.
Reconcile subcontractor job costs and assist with job costing.
Order office supplies and coordinate equipment repairs.
Create videos and help manage social media posts.
Maintain showroom samples and displays.
Keep the office and showroom clean, organized, and presentable.
Perform other administrative and operational duties as needed.

What We’re Looking For

High school diploma or equivalent.
At least one year of administrative experience.
Proficiency in Microsoft Word and QuickBooks.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
A dependable, flexible, and self-motivated attitude.
A valid Michigan driver’s license with an insurable driving record.
Ability to pass a criminal history background investigation, consistent with applicable requirements.
Physical & Work Environment Requirements

This is an active, hands-on position that includes office work as well as occasional warehouse and construction-site environments. Candidates should be comfortable with standing, walking, bending, and lifting or moving items weighing up to 50 pounds, with or without reasonable accommodation.

Interested in Joining Our Team?

If you enjoy a varied role where organization, customer service, and keeping things running smoothly are essential, we would love to hear from you!

Please contact us to express your interest in the position and learn about the next steps. If your interested you can also email us and we can send a employee application for you to complete.

Pay: $20.00 - $30.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person