Office Manager/Bookkeeper

Job Summary
We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This pivotal role involves managing administrative functions, supervising staff, coordinating vendor relationships, and ensuring a smooth workflow across all departments. The ideal candidate will bring energetic leadership, exceptional communication skills, and a proactive approach to office management. By fostering an efficient and welcoming workspace, you will contribute directly to our team’s productivity and overall success.

Responsibilities

• Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling for staff and leadership.
• Coordinate vendor relationships, manage office supplies procurement, and oversee maintenance services to keep the office running smoothly.
• Manage bookkeeping tasks including filing, invoicing, expense tracking, and budget monitoring to ensure financial accuracy..
• Maintain an organized filing system for medical or general office records while ensuring compliance with confidentiality standards.

Requirements

• Quick books
• Proven experience in office management or administrative roles with supervisory responsibilities.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent communication skills and professional phone etiquette for interacting with clients, vendors, and team members.
• Proficiency in QuickBooks for bookkeeping and payroll processing; experience with budgeting is preferred.
• Demonstrated expertise in event planning, calendar management, vendor management, and human resources functions.
• Familiarity with medical office management or healthcare environments is a plus but not required.
• Experience with clerical tasks such as filing, front desk operations, and managing multi-line phone systems.

Pay: $22.00 - $24.00 per hour

Work Location: In person