Office Manager/Data Coordinator

Company Overview

McFarland & Associates, Inc. is a management and professional services firm dedicated to improving lives through innovative and strategic solutions.

Position Overview:
The Office Manager/Data Coordinator performs support activities for supervisors and staff, and organizes program activity outcomes. The position involves providing the support needed to ensure that all encounters with County residents are documented and accounted for as part of the overall program performance, and accountability procedures. This includes maintaining call and training logs; coordinating volunteer requirement needs; organizing satisfaction surveys and updating an internal encounter database. The incumbent will work in close collaboration with the Project Director and Clinical Project Director to ensure that data and information is current and accurate. This position requires close attention to details and accuracy of program data and information needed to establish accurate and reliable data, statistics and information used to measure program performance on a monthly, quarterly and annual basis. This position requires reliability, consistency, and the ability to learn new skills and problem solve. The position requires strong interpersonal skills with an emphasis on team work and a pleasant disposition.

Key Functions/Responsibilities

• Receive telephone calls, take messages and route communications to the appropriate personnel and log all interactions
• Effective communication skills for client interaction, and team collaboration.
• Proven experience in office management combined with administrative and clerical expertise.
• Receive and direct visitors
• Receive, review, assess and organize program data and information
• Provide quality control to ensure that data and information are relevant, accurate and complete
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with spreadsheets for data analysis.
• Assist with managing program calendar
• Maintain a comprehensive list of organizational contacts
• Perform general support duties including photocopying, mail distribution and filing
• Perform word processing, creating spreadsheets, presentations and fliers
• Support data entry and database management
• Order office supplies
• Maintain inventory of equipment use
• Manage inventory of all office supplies and educational materials
• Assist in ordering and maintaining equipment
• Provides logistical support for meeting and conferences
• Represent the agency at various health and community-related events.
• Other duties as assigned

Qualifications
A minimum of 2 years of college experience
Bachelor Degree preferred
Two years of hands on administrative support experience
Proficiency in MS Word, Excel, Outlook, and PowerPoint
Excellent communications skills, written and verbal

Required in Person - Rockville, MD office 9am – 5pm, Monday thru Friday

Pay: $48,000.00 - $50,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you understand this role is in the office Monday thru Friday from 9am to 5pm in Rockville, MD

Education:

• Bachelor's (Preferred)

Ability to Commute:

• Rockville, MD 20852 (Required)

Work Location: In person