Office Operations Manager & Executive Assistant

At AGEERA, we don’t just follow the energy revolution; we dictate it. As a fast-growing, global technology company, we are rewriting the rules of the traditional energy market through advanced AI platforms and utility-scale Battery Energy Storage Systems (BESS). We operate in the most exciting, critical, and fast-moving vertical in tech today, working alongside top-tier industry talent.

To support our rapid expansion, we are looking for a top-tier Office Operations Manager & Executive Assistant. This is not a standard administrative role; it is a core operational position for someone who thrives in the most dynamic, high-stakes, and demanding environment. You will serve as the operational backbone of our Tel Aviv headquarters, working directly alongside executive leadership to ensure our day-to-day operations run like clockwork.

If you are a high-level Problem Solver with strong initiative, a passion for technology and AI tools, and the drive to build and manage operational infrastructure in a hyper-growth company—your place is with us.

Requirements:

Profile & Competencies

• High-Level Problem Solver: Exceptional resourcefulness, ability to manage high workloads, and mental agility in a rapidly changing environment.
• Discretion & Integrity: Flawless personal integrity, maturity, and complete discretion when handling sensitive executive and financial matters.
• Organization & Multitasking: Outstanding organizational skills, ability to manage parallel tasks, and prioritize effectively in a fast-paced setting.
• Communication & Service Mindset: Excellent interpersonal skills, strong service orientation, and confidence interacting with diverse stakeholders (employees, vendors, and senior executives).
• Autonomy & Initiative: A "Get Things Done" mindset—taking end-to-end ownership of tasks from scratch to completion with strong sound judgment.
• Tech & AI Orientation: Passion for technology with active use or high willingness to adopt AI tools (e.g., ChatGPT, Notion, automations) to optimize daily work.

Requirements

• Proven Experience: 3+ years of experience as an Office Manager, Executive Assistant (EA) to senior leadership, or in an Operations role – Required.
• Core Skillset: Hands-on experience in vendor management, operational onboarding, office facility management, and complex executive calendar management – Required.
• Global Travel Logistics: Hands-on experience coordinating complex international business travel – Strong Advantage.
• Industry Background: Prior experience working in tech companies or fast-paced, global environments – Strong Advantage.
• Languages: High-level fluency in English (reading, writing, and fluent speaking) for global vendor management, travel, and overseas branch support – Required.
• Technical Skills: Proficiency in Google Workspace, Outlook, and Excel. Openness to utilizing AI tools for workflow efficiency – Advantage.
• Work Terms: Full-time, daily on-site presence at our Tel Aviv office (non-hybrid).

Responsibilities:

• Executive Support & Complex Calendar Management: Serve as a close operational partner to senior leadership – managing complex calendars with high-priority triage, coordinating strategic meetings, and independently resolving scheduling conflicts.
• Office Operations & Maintenance: Hold end-to-end responsibility for the appearance and daily function of our local HQ – coordinating cleaning and maintenance vendors, resolving facility issues, and managing office supplies and inventory.
• Global Business Travel: End-to-end execution of complex international travel logistics for executives and teams (flights, hotels, ground transport, conference registrations, and itinerary planning).
• Operational Onboarding: Own the operational onboarding lifecycle for new hires – arranging equipment, system permissions, and ensuring an exceptional Day 1 experience.
• Employee Experience & Welfare: Plan and execute company welfare initiatives and cultural events, including team offsites, holiday toasts, weekly Happy Hours, and employee gifting.
• Special Office Projects: Lead complex operational initiatives, including logistical planning and management of office relocations as needed.
• Procurement & Vendor Management: Source, negotiate with, and manage ongoing relationships with vendors, service providers, maintenance contractors, and food/kitchen suppliers.
• Financial Support: Assist the finance department with expense reports, invoice tracking, and related administrative tasks.
• AI & Process Optimization: Implement and utilize tech solutions and AI tools to streamline workflows, automate routine operational tasks, and improve overall office efficiency.
• Global Support: Provide remote operational support to overseas branches, manage special operational projects, and co-lead localized welfare initiatives with regional managers.