Office Planning & Expansion

Requirements:

Act as Main PIC for Office Expansion matters, responsible for:

• Liaising with HODs to identify and validate new office space needs, with the help of the CRE team and HRBP

• Searching for space (directly or via agents), shortlisting and visiting potential sites

• Together with the CRE Team, negotiating lease/rental terms with building management; coordinating with Legal on agreements

• Developing the movement plan and acting as main PIC, coordinating across departments (with HRBP)

• Preparing and processing PR/PO for rental, fit-out, furniture, and moving services

• Tracking project timeline, budget, and vendor deliverables to ensure on-time, on-budget completion

• Coordinating with fit-out contractors/vendors and monitoring renovation/fit-out progress

• Managing post-move issues and ensuring new office readiness (utilities, access, facilities) prior to move-in

• Maintaining documentation of office space inventory, lease terms, and expansion project files

• Bachelor's degree in Business, Facilities/Real Estate Management, or a related field

• min 3 years of relevant experience in office expansion, facilities/workplace management, or project coordination

• Experience negotiating lease/rental agreements and liaising with building management/landlords/agents

• Experience managing office relocation/movement plans and coordinating cross-functional stakeholders

• Familiarity with PR/PO processes and vendor management (fit-out, furniture, moving services)

• Strong project management, negotiation, and stakeholder management skills

• Willingness to travel for site visits across various locations