Office Procurement Manager

The Role

You will manage office and warehouse processes and coordinate purchasing for materials, tools, equipment, uniforms, consumables and approved services.

You will source suppliers, compare quotations, prepare purchase orders, track deliveries and support invoice reconciliation within agreed budgets and approval limits. You will also coordinate contract administration, staff onboarding and project support, helping managers and site teams obtain the resources and records they need.

Key Responsibilities

• Manage day-to-day office and warehouse processes, correspondence, contract paperwork, filing and document control.
• Source suitable suppliers, obtain and compare quotations, and recommend purchases based on cost, quality, suitability and delivery times.
• Prepare and track purchase orders in accordance with company purchasing procedures, budgets and approval limits.
• Monitor deliveries and resolve shortages, delays and discrepancies with suppliers.
• Coordinate stock control and replenishment of office and site consumables.
• Check invoices against purchase orders and delivery records, resolving discrepancies and liaising with finance.
• Maintain accurate supplier, purchasing, stock and approval records, and provide updates on supplier performance and expenditure.
• Coordinate new starter administration, onboarding records, inductions and equipment arrangements.
• Arrange the purchase and allocation of phones, laptops, uniforms, tools and other approved equipment, maintaining issue and return records.
• Support managers and site teams with meetings, reports, documentation and routine communications.
• Provide project support, including coordinating purchasing, documentation and delivery arrangements.
• Handle confidential personnel, client and commercial information appropriately.
• Identify improvements to office and procurement processes that support reliable service delivery and value for money.

What We’re Looking For

• Experience in office management and procurement, purchasing or supply-chain coordination.
• Strong organisational skills, supplier negotiation skills and commercial awareness.
• Experience obtaining quotations, preparing purchase orders, tracking deliveries and checking invoices.
• Ability to maintain purchasing and stock records and work within budgets and approval procedures.
• Confident use of Microsoft 365, including Outlook, Word and Excel, and electronic filing systems.
• Accurate record keeping, attention to detail and clear, professional communication.
• Ability to manage competing requests and deadlines while working effectively with managers, site teams and suppliers.
• Experience in Facilities Management, construction, maintenance or service-contract procurement would be an advantage.

Working Hours

• 40 hours per week.
• Monday to Friday, daytime office hours.
• Exact start and finish times will be confirmed in the employment offer.

Why Join G&W Contracts?

G&W Contracts is a growing Irish company delivering Facilities Management, maintenance, refurbishment and project services. This role offers the opportunity to develop effective office and procurement processes that support our contract teams and continued business growth.

To apply, please submit your CV through Indeed.

G&W Contracts Ltd is an Equal Opportunities Employer.

Pay: €45,000.00-€50,000.00 per year

Benefits:

• Company pension
• On-site parking

Work Location: In person