Office receptionist

Job Summary

We are seeking a dynamic and organized Office Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle incoming calls, and provide exceptional administrative support to ensure smooth daily office functions. Your positive attitude and strong organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette.
• Handle incoming correspondence, emails, and inquiries with accuracy and professionalism.
• Perform data entry tasks using Microsoft Office Suite, Google Workspace, and QuickBooks for record-keeping and invoicing.
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents.
• Support administrative functions such as scheduling appointments, managing calendars, and coordinating meetings.
• Assist with clerical tasks including proofreading documents, preparing reports, and maintaining office supplies inventory.
• Provide customer support by addressing inquiries with enthusiasm and resolving issues efficiently.
• Support medical or dental office operations by managing patient records, appointment scheduling, and billing processes when applicable.
• Ensure the front desk area remains tidy and professional at all times.

Qualifications

• Proven experience in office administration or reception roles with strong clerical skills.
• Excellent computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and QuickBooks.
• Prior experience with multi-line phone systems and phone etiquette is essential.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Demonstrated data entry accuracy with fast typing speeds; proofreading skills are a plus.
• Customer service experience demonstrating professionalism and positive communication skills.
• Familiarity with medical or dental office procedures is highly desirable for healthcare-related roles.
• Knowledge of bookkeeping practices is advantageous for handling invoicing or financial records.
• Ability to handle confidential information discreetly while maintaining a friendly demeanor in a fast-paced environment.

Join us as an Office Receptionist where your enthusiasm meets your organizational talent! This role is perfect for motivated individuals eager to grow their administrative career in a supportive setting that values professionalism, efficiency, and excellent customer service.

Pay: $20.00-$23.00 per hour

Benefits:

• Casual dress

Work Location: Remote