Office Receptionist/Assistant

Crownas Law Professional Corporation is seeking a friendly, professional, and organized Office Receptionist to join our growing law firm.

The receptionist will be the first point of contact for our clients and visitors and will provide general administrative support to our lawyers, law clerks, and office staff. We are looking for someone who is dependable, detail-oriented, and comfortable working in a professional and fast-paced office environment.

Key Responsibilities

• Greet clients and visitors in a professional and welcoming manner
• Answer, screen, and direct incoming telephone calls
• Respond to general email and telephone inquiries
• Schedule appointments and maintain calendars
• Receive, sort, and distribute mail, courier packages, and other correspondence
• Assist with opening and organizing client files
• Scan, photocopy, print, and organize documents
• Prepare basic letters, forms, labels, and other administrative documents
• Assist with client intake and collection of required information and documents
• Maintain the reception area, meeting rooms, and common office areas in a professional manner
• Coordinate couriers, deliveries, and office supplies
• Assist with managing the firm’s social media accounts, including preparing and posting content and keeping the firm’s social media presence up to date
• Provide general administrative support to lawyers, law clerks, and other team members
• Perform other office and administrative duties as required

Qualifications

• Previous receptionist, administrative, customer service, or office experience is preferred
• Experience working in a law firm, real estate office, financial institution, or other professional office is an asset
• Strong communication and interpersonal skills
• Professional telephone and email etiquette
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities
• Comfortable using Microsoft Office, Outlook, Word, and general office equipment
• Familiarity with social media platforms and basic content creation is an asset
• Ability to maintain confidentiality and handle sensitive client information professionally
• Reliable, punctual, responsible, and willing to learn
• Fluency in English and Mandarin and/or Cantonese is a strong asset

About Us

Crownas Law Professional Corporation is a growing Ontario law firm providing legal services in areas including real estate, business law, landlord and tenant matters, wills and powers of attorney, and other legal services.

We value professionalism, integrity, teamwork, and excellent client service. We are looking for someone who would like to grow with our firm and become a long-term member of our team.

Job Type: Full-time

Schedule: Monday to Friday

Work Location: In person – Richmond Hill, Ontario (Leslie Street & Highway 7 area)

How to Apply

Please submit your resume through Indeed or email your resume directly to [email protected].

Pay: $18.00-$21.00 per hour

Work Location: In person