Office Secretary

We are looking for a highly organized and proactive Office Secretary to the Managing Director who will support the MD in managing day-to-day business activities and coordinating the overall operations of businesses under the MD's leadership.

The role involves executive assistance, business coordination, follow-up, reporting, administration, and monitoring of operational activities across different business units.

Key Responsibilities

• Manage daily schedule, meetings, appointments, and business communications.
• Coordinate and follow up on the overall operations of businesses under the MD.
• Monitor daily activities of different departments and business units and report important updates to the MD.
• Coordinate with managers, department heads, staff, customers, vendors, and other stakeholders.
• Prepare daily, weekly, and monthly business reports, PMS reports, and management updates.
• Follow up on tasks assigned by the MD and ensure timely completion.
• Track important business decisions, pending activities, deadlines, and action points.
• Attend management meetings, prepare Minutes of Meeting (MoM), and monitor implementation of decisions.
• Assist the MD in business planning, operational reviews, and implementation of new initiatives.
• Collect and analyze basic operational, sales, financial, HR, and performance information for management review.
• Maintain confidential company documents, records, and management information.
• Coordinate between different departments to ensure smooth business operations.
• Identify operational issues and escalate important matters to the MD.
• Monitoring employee performance, sales activities, projects, and business targets.
• Assist in preparing presentations, business proposals, reports, and other management documents.
• Handle official correspondence, emails, calls, and follow-ups on behalf of the MD when required.
• Ensure that instructions and priorities given by the MD are communicated and followed up appropriately.

Required Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Good follow-up and coordination ability.
• Ability to handle multiple business activities simultaneously.
• Strong MS Office skills, especially Excel, Word, and PowerPoint.
• Good reporting and documentation skills.
• Problem-solving and decision-making ability.
• Ability to maintain confidentiality.
• Professional attitude and strong attention to detail.
• Ability to work independently and take initiative.

Preferred Candidate

• MBA / Business Administration preferred.
• Experience in executive assistance, business operations, administration, or management coordination will be an advantage.
• Candidates with strong business coordination and management skills are preferred.
• Should be willing to work closely with the MD and take responsibility for coordinating multiple business activities.

Pay: From ₹120,000.00 per year

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Internet reimbursement

Work Location: In person