Office Secretary

Job Overview

We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster a professional and welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, and excels in multitasking with a positive attitude.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with friendly professionalism.
• Answer multi-line phone systems promptly, providing accurate information or transferring calls efficiently.
• Maintain organized filing systems both physically and digitally, ensuring easy retrieval of documents.
• Handle data entry tasks with precision using Microsoft Office, Google Workspace, and other office software.
• Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record management.
• Coordinate calendar management and schedule appointments for staff or executives with attention to detail.
• Assist with office management duties such as ordering supplies, maintaining office equipment, and managing confidential information discreetly.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Strong computer literacy with excellent typing, proofreading, and data entry skills.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Exceptional organizational skills with the ability to prioritize tasks effectively.
• Bilingual abilities are a plus for client communication and customer support roles.
• Demonstrated experience in clerical work or administrative support within an office environment.
• Excellent phone etiquette and communication skills for professional interactions via phone and in person.
• Knowledge of multi-line phone systems and office management best practices.
• Ability to handle confidential information responsibly while maintaining high levels of discretion.
• Personal assistant experience or calendar management skills are advantageous for supporting leadership teams.

Join us in creating a vibrant office environment where efficiency meets excellence! We value energetic professionals who are eager to contribute their skills in a fast-paced setting while fostering positive relationships with colleagues and clients alike. This role is essential in helping our organization run smoothly every day!

Pay: $16.00 - $21.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person