Office Service Coordinator

About The Firm

Amundsen Davis, LLC is a full-service business law firm with 270 attorneys. Headquartered in Chicago, we are one of the fastest-growing law firms in the Midwest. We understand the entrepreneurial mindset that drives our clients’ business decisions, and we use this insight to respond to their needs creatively, efficiently, and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well-rounded partnership for your business. Amundsen Davis has offices throughout the Midwest, including Chicago, Crystal Lake, St. Charles, and Rockford, Illinois; Cleveland and Columbus, Ohio; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, Wisconsin; St. Louis, Missouri; Bloomfield Hills, Michigan; and Indianapolis, Indiana.

Position Summary

Amundsen Davis is seeking a professional, service-oriented Office Services Coordinator to support daily office operations in a fast-paced legal environment. This role serves as the first point of contact for clients and visitors while providing administrative, facilities, hospitality, records, and basic IT support to ensure the office runs smoothly.

Essential Job Responsibilities

• Welcome clients and visitors, answer phones, and manage conference room scheduling.
• Handle incoming/outgoing mail, packages, and deliveries.
• Maintain office, kitchen, and conference room supplies and organization.
• Coordinate catering, meeting setup, and event support.
• Assist with records management and file organization.
• Provide basic IT support, including meeting technology and equipment setup.
• Monitor office facilities and coordinate maintenance requests.
• Support administrative projects and other office operations as needed.

Required Competencies, Education, and Experience

• High school diploma or GED required
• 3-5 years of administrative, office services, reception, or legal support experience preferred.
• Strong customer service, communication, and organizational skills.
• Proficient with Microsoft Office and office technology.
• Ability to multitask, prioritize, and work independently in a professional environment.
• Typing speed of 60 WPM preferred.

Schedule

• Full-time, Monday through Friday during core business hours (8:00 a.m. - 5:00 p.m.), with overtime as needed.

Physical Requirements

• Ability to stand, walk, lift up to 50 pounds occasionally, and perform routine office tasks in a professional office environment.

This position may perform additional duties as assigned to support business operations.

What We Offer

• Starting salary $40,000 - $55,000 a year
• Benefits (https://www.amundsendavislaw.com/careers-staff), following 30 days of employment
• Supportive, team-focused environment
• Professional growth

As an Equal Opportunity Employer, we support and encourage workforce diversity and do not discriminate based on race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caregiving responsibilities, genetic profile or predisposition, pregnancy, or disability in any aspect of employment. hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.