Office Services Associate

Office Services Associate

If you are interested in this position, please contact [email protected] and [email protected]

Location: Tokyo, Japan

Contract: Full Time, Permanent Contract

Shifts: 40 hours per week, Monday – Friday

Work hour: 8 hours of work between 7:30 AM and 7:00 PM on weekdays (1 hour Break)

Work model: Fully onsite（東京都港区六本木）

Williams Lea seeks an Office Services Associate to join our team!

Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.

Purpose of role

• 印刷・製本：メールや文書の印刷、文書のコピー・スキャン・製本
• メール：郵便物や国内・海外宅配便・バイク便の受・発送、仕分け、担当者へのお届け
• 経費精算サポート：食事代、タクシー、出張費、など
• 名刺入力：弁護士が頂戴した名刺内容を専用システムへ入力
• カフェ：所内ミニキッチン＆パントリーの飲料やコーヒー豆の補充、食器洗浄
• 在庫管理：文房具類、製本資材、コピー用紙、キッチン用品
• 請求書処理：各種サプライヤー請求書を担当チームへPDF転送、および、顧客へ費用請求する案件の請求内容を担当チームへ連絡
• ファシリティサポート：Internal用会議室の整頓、External用会議室のレイアウト変更サポート
• その他： 定期訪問業者来館時の立ち合い、名刺注文（増刷のみリクエストベース）

Key responsibilities & Personal attributes

• 能動的に動くことができフットワークが軽い方 優先順位をつけて業務にあたることができる方
• 柔軟にニーズに応えることができる方
• 接客業経験歓迎
• 流暢な日本語（JLPT N2以上）
• 外国籍の方は、６ヶ月以上有効期限がある就労ビザを所持している事
• 英語（Eメールの内容理解・返信、簡単な会話。日本語を解読しない方や海外からのビジターも来るので、頻度は少ないものの依頼内容を理解して対応する必要があります）
• PCスキル（Eメール対応。エクセル入力。）
• チームメンバーやクライアント・ユーザーとのコミュニケーション力
• 業務の正確性 ・誠実にお仕事ができること

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

• Transportation expenses paid (up to 50,000 per month)
• Annual paid vacation (15 days granted after 6 months of employment)
• Personal injury/illness leave (5 days per year)
• Salary increases and bonus once a year (based on company performance and individual performance)
• Childcare leave system available

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at [email protected](we do not accept applications to this email address).

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