Office Services Coordinator

Irwin Fritchie Urquhart Moore & Daniels, LLC, a leading, mid-size, New Orleans based law firm, consistently voted one of 50 Best Places to Work by CityBusiness, is seeking an organized, detail-oriented, and tech savvy individual for an Office Services Coordinator position. Benefits include PTO, health care, flexible work hours, holidays and more.

Job Duties:

• Sort and distribute to recipients: incoming U.S. mail, branch office mail, and hand-delivered publications.
• Postmark and pack up outgoing mail, enter outgoing Federal Express packages addresses using FedEx.com.
• Sign for, log in, and distribute incoming hand deliveries, including, but not limited to office supplies and packages from UPS & FedEx.
• Assist with special projects as requested.
• Responsible for maintaining all copy machines, including repair, meter reads and ordering toners.
• Make copies, manage scan jobs, create binders, process printing projects.
• Be familiar with post office regulations; add postage and change ink in postage machine.
• Ordering and placement of all office supplies in all mailroom/copy centers.
• Replenishing paper in all copiers and printers throughout the office when needed.
• Preparing all offices for incoming personnel and assisting with relocating office furniture, including ordering new door nameplates and printing new secretarial desk signs.

Knowledge, Skills, and Abilities required

• Ability to read and write at a level normally acquired through completion of high school or equivalent.
• Basic knowledge of office equipment, including copiers, fax machines and postage meter.
• Interpersonal skills necessary to communicate and follow the instructions of attorneys and staff and provide information with courtesy and tact.
• Must have knowledge of post office regulations, UPS and FedEx procedures.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to lift boxes and packages weighing up to 50 pounds.
• Work may require irregular hours to perform the essential duties of the position. Some overtime may be required.
• Minimum requirement of high school diploma or equivalent.
• Basic computer knowledge.