Office Services Coordinator

Position: Office Services Coordinator

Compensation: $ 20 - 22 /hour, depending on experience

Location: Tulsa, Oklahoma

Inceed has partnered with a great company to help find a skilled Office Services Coordinator to join their team!

This is a strong contract opportunity for someone who thrives in a fast-paced office environment and enjoys keeping daily operations running smoothly. In this role, you’ll support a busy office with a wide range of administrative and facilities-related tasks, helping create a productive and organized workplace. It’s a great chance to get your foot in the door with a respected organization and contribute to a team that values service, teamwork, and doing the right thing.

Key Responsibilities & Duties:

• Manage inbound and outbound package delivery.
• Sort and distribute inter-office and incoming mail.
• Monitor office supplies and place orders as needed.
• Operate printers, scanners, fax machines, and postage equipment.
• Assist with in-house printing and office support tasks.
• Answer calls and route them to the appropriate department.
• Support light moves and box handling throughout the office.
• Serve as backup support for the front desk receptionist.
• Work with vendors and contractors on office needs.
• Assist with special office projects as assigned.

Required Qualifications & Experience:

• High school diploma or GED equivalent required.
• Valid driver’s license required.
• Ability to drive a cargo van for pickups and deliveries.
• Experience using Microsoft Office, including Excel, Word, and Outlook.
• Comfort using office equipment such as printers, copiers, fax machines, and phones.
• Ability to lift 15 to 30 pounds.
• Strong written, verbal, and interpersonal communication skills.
• Highly organized with strong attention to detail.
• Ability to multitask and complete work in a timely manner.
• Proactive, dependable, and solution-oriented approach.

Nice to Have Skills & Experience:

• Prior office services or administrative support experience.
• Experience supporting mailroom or facilities operations.
• Previous exposure to front desk or reception support.
• Experience coordinating vendor or contractor interactions.
• Familiarity with office workflow in a corporate environment.

Perks & Benefits:

• 3 different medical health insurance plans, dental, and vision insurance
• Voluntary, Short-term and Long-term disability insurance
• Paid time off, 401k, and holiday pay
• Weekly direct deposit or pay card deposit

Other Information:

• Contract role with a minimum 6-month duration and possible extension.
• Potential opportunity for conversion to full-time, not guaranteed.
• Onsite position supporting a full office environment.
• Frequent interaction with vendors, contractors, and internal teams.
• May include travel for offsite pickups and deliveries.

If you are interested in learning more about the Office Services Coordinator opportunity, please submit your resume for consideration. Our client unable to provide sponsorship at this time.

We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We’re here to help every person, whether client, candidate, or employee, find and secure what’s better for them.

Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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