Office Services Coordinator / Office Assistant

A typical day may involve:

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.
• Receive and record incoming and outgoing mails.
• Route, sort and distribute mail.
• Order office supplies and other common-use items for the mailroom.
• Maintain inventories and troubleshoot regarding missed deliveries.
• Check daily and replenish all mail, postage and stationery supplies.
• Courier handling and manage outside courier.
• Collect and deliver mails from/to post office.
• Collect mail from main building.
• Internal mail collection/distribution.
• Prepare mailroom operation reports and manage the data available.
• Answer common inquiries and request for printing and mailroom operation.
• Handle printing job and booklet binding as requested.
• Request building and equipment maintenance services.
• Respond to complaints from clients, co-workers, and supervisors.
• Hand Delivery of document to Central, Admiralty, Wanchai areas and West Kowloon.
• Other FM support as requested, e.g. poster printing and posting

Requirements:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straight forward information.
• Working knowledge of Microsoft Office including Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.