Office Specialist

Duties and Responsibilities:

· Provides administrative support the President and assist in the day-to-day office operations under the HR Department.

· Process, prepare, and monitor company permits, licenses, registrations, clearances, and other required documents for renewal before corresponding due dates.

· Monitors the expiration and renewal of professional licenses and certifications of engineers and other professional licensed personnel.

· Arrange and book domestic and international flights, transportation, and other travel requirements for the President and/or company personnel as instructed.

· Assist in securing signatures, approvals, and supporting documents from concerned departments and management.

· Plan, coordinate, and organize company events, meetings, and other corporate activities, including venue arrangements, suppliers, logistics, and other event requirements.

· Coordinate with different departments to gather information and documents needed for administrative and regulatory requirements.

· Handle correspondence, communications, and follow-ups on behalf of the President when necessary.

· Prepares memos, forms, reports, certifications, and other administrative documents as instructed.

· Assist in scheduling meetings, appointments, and other activities of the President.

· Coordinate with suppliers, service providers, government offices, and other external contacts as needed.

· Ensure confidentiality and proper handling of company and management documents.

· Implements and take lead in office organization and cleanliness (PIC5S).

· Perform other related duties and responsibilities that may be assigned by the President /HRAD Manager.