Office Specialist IV

The Office of the President is inviting applications for an office specialist to serve as the welcoming first point of contact while managing daily office operations and providing administrative support, stakeholder communications, and project and event assistance for the President and Provost Offices.

• 522409

• Manhattan, Kansas, United States

• Office of External Engagement

• Staff Full Time (Unclassified - Regular)

• Closing at: Nov 17 2026 - 23:55 CST

• On-site

This position serves as the office manager and receptionist for the Office of the President and provides administrative support for both the Office of the President and Office of the Provost. The position greets visitors to the President’s Office, prioritizes interactions for follow-up and ensures follow-through with stakeholder communications. The incumbent manages the office, ensures efficient day-to-day functioning and is relied upon to provide support for projects and events for the President and Provost Offices, as requested. This position reports to the deputy chief of staff.

About Us

The Office of the President serves as a central hub for leadership, strategy, and engagement at Kansas State University, supporting initiatives that advance the university's mission in teaching, research, service, and community impact. The office works across academic, student, research, government, and community-focused areas, bringing together leaders and partners to help shape the university's future and strengthen its impact throughout Kansas and beyond. Supported by a collaborative team of professionals, the office plays a vital role in fostering connections, advancing institutional priorities, and turning ambitious goals into meaningful outcomes.

Worksite Description

This position is On-site.

What You'll Need to Succeed

Minimum Qualifications:

• Requires three years of relevant experience

Preferred Qualifications:

• Exceptional interpersonal skills with the ability to interact courteously and professionally with all levels of university stakeholders
• Strong customer service orientation and commitment to the University’s inclusive mission, with a proven ability to work independently and as part of a team.
• Must be able to work in a fast-paced environment with demonstrated ability to handle multiple tasks, with a proven ability to work well under pressure.
• Excellent attention to detail and follow-through with the ability to support special projects
• Excellent verbal and written communication skills
• Expertise in Microsoft Office suite, particularly Outlook, Excel, Word, and PowerPoint
• Ability to exercise professionalism, discretion and integrity, especially pertaining to confidential matters
• Deep knowledge of the K-State organizational structure

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

• Resume
• Cover Letter
• Three Professional References

Application Window

Applications close on: November 17, 2026

Anticipated Hiring Pay Range

$19.00 – $24.00 hourly

Why Join Us:

Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.

Work Authorization and Sponsorship:

Employees must be authorized to work in the United States at the time of employment. International candidates who require employer-sponsored work authorization are welcome to apply. Eligibility for visa sponsorship depends on several factors, including but not limited to, the job’s occupational requirements, specific duties, wage level, the candidate’s qualifications (such as degree field) and available departmental resources. As a result, not all positions or applicants will be eligible for sponsorship.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Remote and Hybrid work options:

Some positions are eligible for remote or hybrid working arrangements. An employee who is working in a remote or hybrid capacity for K-State must reside within the United States in order to comply with all federal and state laws, filings, or tax requirements. Remote and hybrid work arrangements are not available for anyone who resides in the state of Idaho.

Relocation to Kansas:

Kansas participates in the MakeMyMove program, which connects eligible newcomers with participating communities offering financial incentives, housing support, and local perks to help make your move easier and more rewarding. If relocating from outside of Kansas you can visit the site to apply online for the program incentives.

Background Screening Statement:

Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State’s background check policy.

Interview Preferences:

Kansas State University honors interview preferences for qualified applicants who are veterans or individuals with disabilities. Eligible applicants who meet the minimum qualifications, submit all required application materials, and submit required preference documentation by the closing date on the job advertisement will be granted a first-level interview.

The disability and veteran interview preferences do not apply to student employment positions, temporary positions, athletics positions, academic and administrative department heads*, positions that require licensure as a physician, and positions that require that the employee be admitted to practice law in Kansas.

• Heads of Departments refers to any individual holding a primary leadership role responsible for the overall strategic direction, management and operational oversight of a recognized academic or administrative unit within the university.

To learn more about interview preferences at K-State, please visit our interview preferences page.