Office staff

About the role

The Office Staff member supports daily administrative and operational tasks to keep the organization running efficiently. This role serves as a primary point of contact for administrative inquiries, manages documentation, and ensures a welcoming, organized office environment.

Key responsibilities

• Maintain physical and digital filing systems, organize internal documentation, and handle routine correspondence (emails, letters, and phone calls)
• Greet visitors, direct them to the appropriate personnel, and manage the main office phone line and general email inbox
• Monitor office supplies, track inventory levels, place orders when necessary, and ensure office equipment (printers, copiers) is functional and serviced
• Assist in booking meeting rooms, coordinating schedules, setting up conference calls, and organizing company events or travel arrangements
• Perform basic bookkeeping tasks, such as processing invoices