Office Staff

JOB POSITION: Office Staff

JOB SUMMARY:

We are looking for organized and reliable Office Staff to provide essential administrative, clerical, and operational support to ensure smooth daily office operations. Key responsibilities include managing files, handling front desk communications, monitoring office supply inventories, and assisting with HR and payroll documentation.

HIRING REQUIREMENT:

* 2 Headcount (1 Male, 1 Female)

DUTIES & RESPONSIBILITIES:

1. Administrative & Clerical Support

* Organize, scan, copy, and maintain physical and digital filing systems for official records, contracts, and company documents.

* Input and maintain accurate records in company databases, spreadsheets, and management systems.

* Draft, format, and respond to routine emails, letters, and internal memorandums.

2. Front Office & Communication

* Answer, screen, and route incoming phone calls while taking detailed messages as needed.

* Greet and assist visitors, clients, and prospective applicants, ensuring a professional front-desk environment.

* Disseminate company advisories, notices, and updates across different departments or branches.

3. Office Logistics & Operations

* Monitor inventory levels of office supplies and equipment, initiating purchase requests when stock is low.

* Ensure office equipment (printers, copiers, timekeeping machines) is in good working order and coordinate repairs with service providers.

* Assist in scheduling appointments, setting up meeting rooms, and preparing necessary materials for discussions.