Office / Studio Operations Coordinator

Insight Global is seeking a highly organized, proactive, and self-motivated Office Operations Coordinator to support the daily operations of our client's Los Angeles showroom and office. This individual will play a critical role in ensuring the office remains organized, professional, and client-ready while providing administrative, operational, and logistical support to the broader team.

This role is ideal for someone who takes pride in ownership, works independently, thrives in a fast-paced environment, and enjoys being the go-to person for keeping an office running smoothly. Success in this position requires strong accountability, attention to detail, problem-solving abilities, and a positive, coachable attitude. This is a fully onsite role and a three-month contract with potential extension.

In this role, success will be measured by:

• Maintaining a consistently client-ready office and showroom environment
• Demonstrating reliability, accountability, and follow-through
• Effectively managing competing priorities with minimal supervision
• Building positive relationships with colleagues, vendors, and visitors
• Responding constructively to coaching and feedback

Key Responsibilities

Office & Showroom Operations

• Ensure the showroom and office are clean, organized, and client-ready at all times
• Manage office inventory, supplies, refreshments, and vendor relationships
• Coordinate office maintenance requests and facility-related needs
• Monitor office appearance and proactively address operational issues before they impact the team or client experience

Administrative Support

• Provide day-to-day administrative support for the local team
• Maintain organized records, documentation, and office processes
• Assist with scheduling, meeting preparation, and office coordination activities
• Support special projects and operational initiatives as needed

CRM & Data Management

• Enter and maintain leads, contacts, and opportunities in Salesforce
• Ensure data accuracy and completeness within CRM systems
• Assist with reporting and administrative tracking activities

Event & Vendor Coordination

• Coordinate logistics for client meetings, internal events, and showroom experiences
• Serve as a point of contact for external vendors and service providers
• Support event preparation, catering, supplies, setup, and execution
• Help ensure a seamless experience for guests, clients, and team members

Technology & Office Support

• Troubleshoot basic audiovisual equipment and Microsoft Teams Room issues
• Coordinate with IT or external support resources when escalations are required
• Assist employees with basic office technology needs

REQUIRED SKILLS AND EXPERIENCE

• 2+ years of experience in office administration, office management, workplace operations, administrative support, or related functions within a professional / corporate business environment
• Strong organizational and multitasking skills
• Ability to work independently with minimal supervision
• Demonstrated sense of ownership and accountability
• Excellent communication and interpersonal skills
• Strong problem-solving abilities and willingness to take initiative
• Professional demeanor and ability to work effectively within a small team environment
• Reliable transportation and ability to work onsite in Los Angeles five days per week

NICE TO HAVE SKILLS AND EXPERIENCE

• Experience using Salesforce or other CRM platforms
• Experience with Microsoft Office and Microsoft Teams
• Vendor management or event coordination experience
• Experience supporting executive, office, or operational functions
• Background in hospitality, luxury retail, workplace services, or customer experience-oriented environments

Vacancy Status:

This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position