Office Superintendent

Office Superintendent

Key Responsibilities Regulatory, Compliance & Inspections

• Prepare and maintain all documents required for AICTE, Anna University (AU), DoTE, NAAC, and NBA inspections/approvals.
• Coordinate inspection visits, arrange files, and ensure accurate, updated documentation.
• Maintain statutory registers, formats, reports, and compliance files.

Academic Administration

• Update, verify, and upload student and institution data in UMIS and other university/department portals.
• Maintain admission registers, attendance records, scholarship files, and academic documents.
• Assist in preparing academic reports, council documents, and regulatory submissions.

Admissions & Student Data

• Manage documentation for admissions (UG/PG across Engineering, MBA, Arts, Architecture).
• Ensure accurate handling of student certificates, fee-related data, and university communications.
• Guide students through scholarship processes such as BC/MBC, SC/ST, NSP, PMSS, etc.

Office Operations & Staff Supervision

• Supervise administrative staff and ensure smooth day-to-day office functioning.
• Oversee filing systems, communication logs, and documentation workflows.
• Draft official letters, circulars, notices, and reports for management.

Finance & Inventory Coordination

• Support fee collection documentation and cross-verify bills, vouchers, and administrative expenses.
• Monitor stock of stationery, equipment, and campus resources.

Communication & Liaison

• Liaise with Principals, Deans, Directors, Department Heads, and external regulatory bodies.
• Communicate with universities, accreditation agencies, and government departments as required.

Eligibility Criteria

• Minimum 6-7 years of experience in administrative roles in higher education institutions.
• Hands-on experience with AICTE, AU inspections, DoTE approvals, UMIS operations, NAAC/NBA documentation.
• Strong communication skills in English and Tamil.
• Ability to handle compliance-heavy work and manage multiple administrative tasks.

Preferred Qualities

• Excellent documentation and follow-up skills
• Highly organized and reliable
• Strong supervisory capability
• Ability to work under deadlines and manage inspections smoothly

Benefits:

• Provident Fund

Work Location: In person