Office Supervisor

Description/Duties

The current vacancy is in the Arts and Culture Department; however, this recruitment will also be used to establish a Citywide list to fill possible future vacancies. An Office Supervisor performs office supervision and administrative support work involving full and significant supervision of clerical and/or paraprofessional staff. This class supervises and coordinates all office activities and resolution of daily problems. Incumbents are responsible for selecting, training, and supervising personnel; controlling workflow; establishing and implementing office policies, procedures, and goals; compiling data and preparing reports; and resolving operational and procedural problems. In addition, the Office Supervisor provides administrative support to a division or department that may include preparing or assisting in the preparation of the budget. This class is also responsible for performing related duties as required.

Work is performed with independence within established policies and procedures and may also require technical knowledge of a program area. This classification differs from the Administrative Supervisor classification by the latter having responsibility for more diverse and complex assignments, greater independence under which the work is performed, by the considerable latitude exercised, minimal supervision required, and greater decision-making ability. Minimum supervision is received from an administrative staff person, division director, or department director, who may review work through meetings and the evaluation of overall results achieved. This class is FLSA non-exempt.

Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions. Qualifications & Requirements Employee Values : All employees of the City of Mesa are expected to uphold and exhibit the City’s shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required. Graduation from high school or GED. Extensive (5+ years) experience in a clerical/administrative support capacity. Considerable (3 - 5 years) experience in a supervisory capacity. A minimum typing speed of 45 net words per minute (wpm) (by assignment) .

Special Requirements. Because of the confidential, sensitive nature of information handled, successful completion of a background investigation is required (Police Department Assignment) .

Substance Abuse Testing. Due to the safety and/or security sensitive nature of the assignment, individuals in this classification shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures ( Police Department Assignment ) .

Preferred/Desirable Qualifications. Supplemental coursework in office management, secretarial science, bookkeeping, account keeping, accounts receivable billing, or related coursework is preferred.

Link To Job Description http://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs4042.pdf

A Summary of City of Mesa Benefits is linked here.

01

Which vacancy do you want to be considered for? Please check all that apply.

• Current vacancy in the Arts and Culture Department
• Future Citywide Vacancies
• Future Police Department Vacancies

02

Did you receive a High School Diploma or GED? **You MUST include and detail your education information on your application to receive credit.**

• Yes
• No

03

How many years of full-time work experience do you have in a clerical/administrative support capacity? Please detail your experience on your application.

• None
• Some but less than 5 years
• 5 years or more

04

Please describe your full-time work experience in a clerical/administrative support capacity below; include employment dates and names of employer(s). If none, type N/A. *To receive credit, you MUST detail this experience in the work experience section of your application. Incomplete applications or responses such as "see resume" will not be considered. Resumes will not be accepted in lieu of a completed application.* 05

How many years of full-time work experience do you have in a supervisory capacity? Please be sure to also detail this experience on your application.

• None
• Some but less than 3 years
• 3 years or more

06

Please describe your full-time work experience as a supervisor below; include employment dates and names of employer(s). If none, type N/A. *To receive credit, you MUST detail this experience in the work experience section of your application. Incomplete applications or responses such as "see resume" will not be considered. Resumes will not be accepted in lieu of a completed application.* 07

What is your net (gross number of words minus errors) typing speed?

• 34 or less WPM
• 35-44 WPM
• 45-54 WPM
• 55-64 WPM
• More than 65 WPM

08

Please describe in the box below any supplemental coursework that you have taken in office management, secretarial science, bookkeeping, account keeping, accounts receivable billing, or related coursework. If none enter N/A.

09

Would you like to be considered for future vacancies of this position in the Mesa Police Department or Mesa Public Safety Support Department? If yes, please answer all of the following questions.

• Yes
• No

10

If you served in the military, what was your discharge status?

• Honorable
• Dishonorable
• Uncharacterized
• Other than Honorable
• Entry Level
• Bad Conduct
• General
• Current Active Duty
• N/A

11

Have you ever been convicted of a felony (this includes criminal convictions out of state that would be considered a felony in Arizona)?

• Yes
• No

12

Have you tried or used any of the following drugs unlawfully (without a doctor's prescription or dispensary card): Marijuana, Hashish, Thai Sticks, Barbiturates, Amphetamines, Cocaine, Heroin, Opium, Steroids, or Hallucinogenic Substances?

• Yes
• No

13

Have you tried or used any illegal narcotics or dangerous drugs (with the exception of Marijuana) in the past five years?

• Yes
• No

14

Have you tried or used any illegal narcotics or dangerous drugs (with the exception of Marijuana) more than 3 times since turning 21 years old?

• Yes
• No

15

If an explanation or comments are needed regarding drug usage, please note your information here.

• Required Question