Office Supervisor – Operations Dept.

Job Title: Office Supervisor – Operations Dept.

Job Title Code: 02336

Salary Grade: S634 starts at $61,043

Department: Operations

Reports To: Officer of Facilities & Maintenance

FLSA Status: Exempt

Position Summary Provide leadership, supervision, and administrative support for the Operations Department. The Office Supervisor – Operations is responsible for overseeing the daily operations of the department’s office functions, supervising office staff, coordinating administrative workflows, and ensuring consistent and efficient implementation of departmental procedures, business processes, and initiatives.

What You'll Be Doing: (Responsibilities) Leadership & Staff Supervision

• Supervise, direct, and support Office Managers within the Operations Department, including assigning work, establishing priorities, monitoring progress, and ensuring timely completion of responsibilities.
• Provide day-to-day leadership and guidance to Office Managers and other assigned administrative staff to promote consistent, efficient, and high-quality office operations.
• Monitor employee performance and productivity; provide coaching, feedback, training, and support as needed and communicate performance concerns to the appropriate supervisor.
• Serve as a resource to Office Managers and department staff regarding administrative procedures and District processes.

Administrative & Operational Management

• Establish and maintain consistent office procedures, workflows, and operational practices across assigned areas.
• Coordinate and prioritize department-wide administrative activities and ensure appropriate coverage and continuity of office operations.
• Perform general administrative duties such as answering phones, welcoming and assisting vendors, ordering and maintaining supplies, preparing Board items, and developing department documents.
• Maintain and track purchase orders and complete related documentation, including contracts, service agreements, and Board items.
• Organize and prioritize assigned work and develop, implement, and maintain office procedures to support efficient workflow.
• Monitor departmental administrative processes to identify opportunities for improved efficiency, consistency, and customer service.
• Communicate effectively with District staff, administrators, vendors, and other stakeholders to facilitate departmental operations.
• Ensure compliance with District policies, procedures, and applicable regulations related to assigned responsibilities.

Project & Strategic Coordination

• Develop, oversee, and support the implementation of various projects and initiatives within the Operations Department.
• Coordinate and monitor large-scale projects, ensuring established timelines, deliverables, and quality standards are met.
• Work collaboratively with other departments in the development and implementation of new initiatives and operational processes.
• Independently coordinate and implement large-scale projects with precision while maintaining a high level of quality service.
• Other duties as assigned.

Supervisory Responsibilities Supervises administrative staff within the Operations Department.

To Be Successful at This Job, You'll Need To: (Minimum Qualifications)

• Associate's Degree or equivalent work experience.
• Three (3) years of progressively responsible administrative, secretarial, office management, or related experience.
• Demonstrated experience coordinating office operations, projects, or administrative processes.
• Proficiency in Microsoft Office applications, including Word and Excel.

In Order to #LevelUp in This Role, You'll Need: (Preferred Qualifications)

• Bachelor's Degree in Business Administration, Public Administration, Management, or a related field.
• Experience supervising administrative or office management staff.
• Experience working in a school district, governmental, or other public-sector environment.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, and reach with hands and fingers; bend, stoop, and lift objects of at least ten pounds.

TERMS OF EMPLOYMENT Length of work year: In Person; 12 months (7.5 hours per day/5 days per week)

Benefits: Health and Dental Insurance are provided.

KCPS Defined Benefit Pension Plan: Mandatory 9% contribution is required from employee and matched by KCPS; voluntary retirement savings plans are also available.