Office Support Assistant

We are seeking a dependable, organized, and detail-oriented Part-Time Office & Property Support Assistant to assist with day-to-day office and property management operations. This position combines administrative support, property inspections, errands, scheduling, filing, data entry, and general office duties.

The ideal candidate is comfortable working independently, driving to various properties, using computer software, staying organized, and handling changing priorities throughout the day.

This is a non-licensed support position and does not include duties that require a real estate license.

Office & Administrative Support

• Perform general data entry and update records in company software.
• Scan, upload, organize, and electronically file documents.
• Maintain paper and electronic filing systems.
• Sort and file paperwork and property-related documentation.
• Assist with scheduling appointments, inspections, and other office activities.
• Assist with obtaining information and following up on outstanding items.
• Maintain accurate notes and documentation of completed work.
• Help keep office records organized and current.
• Assist with special projects and administrative assignments.

Essential Duties & Responsibilities Property & Field Support

• Assist with move-in inspections and required inspection documentation.
• Complete monthly drive-by inspections of assigned properties.
• Take photos and document property conditions as directed.
• Run company errands, including picking up or delivering documents, supplies, and other items.
• Report observed maintenance concerns or property issues to appropriate staff.
• Assist with other property-related field tasks as assigned.

Technology & Software

• Use company property management and office software to enter and retrieve information.
• Use email, calendars, electronic filing systems, scanners, and other standard office equipment.
• Enter information accurately and consistently into company systems.
• Learn and follow company procedures for electronic documentation and recordkeeping.

General Responsibilities

• Provide courteous and professional communication with tenants, vendors, applicants, owners, and staff when appropriate.
• Maintain confidentiality of tenant, property, employee, and company information.
• Follow company procedures regarding keys, property access, documents, and confidential information.
• Maintain reliable attendance and communicate scheduling issues promptly.
• Complete assigned duties accurately and within established deadlines.
• Perform other projects and duties as assigned.
• Qualifications
• High school diploma or equivalent preferred.
• Previous office, administrative, property management, customer service, or similar experience preferred.
• Basic computer and data-entry skills.
• Comfortable learning new software and office systems.
• Strong organizational skills and attention to detail.
• Ability to follow written and verbal instructions.
• Ability to prioritize multiple assignments.
• Professional communication skills.
• Dependable and able to work independently.
• Comfortable performing both office and field-based duties.
• No real estate license required. Because this position includes errands and property inspections, the employee should:
• Possess a valid driver's license.
• Have reliable transportation.
• Be comfortable driving to multiple properties during scheduled work hours.
• Maintain any driver and vehicle documentation required by company policy.The position may require:
• Sitting and working at a computer for portions of the workday.
• Frequent entering and exiting of a vehicle.
• Walking through residential properties and around building exteriors.
• Climbing stairs during inspections.
• Bending, reaching, and accessing key storage and filing areas.
• Carrying files, keys, office supplies, and other reasonably sized materials.

The right person for this position is someone who is organized, dependable, observant, and willing to help wherever needed. They should be comfortable with a job where one part of the day may involve filing and computer work and another may involve driving to properties, completing inspections, organizing keys, or running errands.

This role is a good fit for someone who enjoys variety and takes pride in keeping things accurate, organized, and moving forward.

Non-Licensed Position

This position is intended to provide administrative and operational support. The employee will not independently perform activities requiring a real estate license. Any questions or matters requiring licensed real estate activity should be referred to the appropriate licensed staff member.

Pay: $14.00 - $17.00 per hour

Expected hours: 20.0 – 32.0 per week

Benefits:

• Flexible schedule

Work Location: In person