Office Support

Overview
We are seeking a highly organized and professional Office Support specialist to join our team. This role is essential in maintaining smooth office operations, providing exceptional customer service, and supporting administrative functions across various departments. The ideal candidate will possess strong computer literacy, excellent communication skills, and experience in office management or clerical roles. Bilingual abilities are a plus, enabling effective communication with diverse clients and team members. This position offers an opportunity to work in a dynamic environment where attention to detail and organizational skills are highly valued.

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for daily tasks such as calendar management, document creation, and email correspondence
• Assist with bookkeeping tasks using QuickBooks or similar software as needed
• Provide customer support via phone and email, ensuring excellent phone etiquette and timely responses
• Support office management activities including scheduling appointments, managing calendars, and coordinating meetings
• Handle clerical tasks such as photocopying, faxing, and maintaining office supplies inventory
• Support administrative projects that enhance office efficiency and workflow
• Maintain a clean and organized work environment to promote productivity

Experience

• Prior office experience or administrative support background preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace required
• Experience with QuickBooks or bookkeeping software is advantageous
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent typing speed and data entry accuracy
• Bilingual abilities are a plus for communicating with diverse clients or team members
• Previous experience in customer service or as a receptionist (medical or dental reception experience is beneficial)
• Knowledge of phone etiquette, clerical procedures, and office management best practices
• Demonstrated ability to handle multiple responsibilities efficiently while maintaining attention to detail

This role is vital in ensuring the efficiency of daily operations within our office environment. We welcome candidates who are proactive, detail-oriented, and committed to providing outstanding support to our team.

Pay: $15.00 - $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person