Office Support Intern

The Office Support Intern assists with day-to-day administrative tasks across WVU Medicine and Health Sciences Development. This role helps keep the office organized and running smoothly while providing support to multiple teams. It is a good fit for someone looking to gain basic office experience in a professional setting, with opportunity to learn academic medical development. This position requires 10–15 hours/week, during business hours Monday – Friday 8:15am – 5:00pm.

Essential Functions and Responsibilities include the following. Other duties may be assigned.

Key Responsibilities

• Help with general office tasks such as organizing files and materials
• Assist with scheduling meetings and setting up meeting logistics\
• Prepare simple documents, agendas, and notes
• Make updates to unit one-pager templates and refresh as needed
• Help maintain shared trackers and task lists
• Assist with internal communications and email follow-ups
• Support office organization, supply tracking, and basic coordination tasks
• Help with internal meetings or small events as needed
• Complete other administrative tasks as assigned

Learning Outcomes

• Direct experience in a professional office environment
• Exposure to how teams collaborate and stay organized
• Basic skills in scheduling, communication, and task management
• Experience using common office tools and systems

Qualifications

Education, Experience and Competencies:

• Currently enrolled as a West Virigina University student or graduate student (all majors welcome; business, communications, or related fields preferred)
• In good academic standing with the University and free of any disciplinary actions
• Organized, dependable, and willing to learn
• Strong attention to detail
• Basic communication skills (written and verbal)
• Fluent in Microsoft Office (Word, Excel, Outlook)

Preferred (Not Required)

• Any prior office, customer service, or campus involvement experience

Physical requirements

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use his/her hands and fingers, to handle or feel. The employee is required to stand, walk, reach with arms and hands, and possibly at times, climb or balance, stoop or kneel. Vision abilities required to perform this job include close vision. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

Supervisory Responsibilities

NA

Other Duties

Work Environment: The position is expected to be hybrid in alignment with the WVUF work/telecommuting policy.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.