Office Work

Job Opening: Office & Administrative Assistant (Mechanic Shop Operations)

​We are seeking a motivated, detail-oriented, and patient professional to join our team in a dynamic mechanic shop environment at our San Antonio location (7230 I-10 Frontage Rd). This role is pivotal in driving our shop's growth, managing day-to-day administrative operations, and supporting physical and digital workflow requirements. We need individuals who are closely aligned with the details and requirements, so please do not hesitate to apply!

​Duties & Responsibilities

• ​Inventory & Parts Management: Conduct daily inventory tracking of parts, tools, and bulk items; manage ordering parts and schedule/coordinate appointments for semi-trucks.
• ​Parts Pickup & Driving: Drive out to pick up and bring back necessary parts and supplies as required for shop operations.
• ​Billing, Payments & Receipts: Process customer payments via Zelle, Square, wire transfer, or other methods, and issue receipts when needed.
• ​Daily Recordkeeping: Print daily activity logs, transaction records, and reports to maintain comprehensive physical and digital records.
• ​Database & Software Administration: Utilize Microsoft Office (Excel, Word) and database systems to build and maintain comprehensive inventory databases, manage semi-truck parking logs, and handle invoicing.
• ​Financial & Accounting Support: Monitor weekly cash flow, incoming revenues, and expenses to ensure clear financial understanding and reporting on a weekly basis.
• ​Customer Service & Communications: Handle customer inquiries professionally via phone or email, and welcome clients to the shop with a friendly and welcoming demeanor.
• ​Physical & Shop Support: Handle physical office tasks and shop support when required.
• ​Security & Safety Oversight: Monitor shop security cameras and support working environment safety management protocols.
• ​General Clerical Tasks: Manage electronic and physical filing systems, handle employee schedules, transcription, and general document processing.

​Qualifications

• ​Professional Demeanor & Soft Skills: High level of patience, strong interpersonal skills, and a friendly, proactive attitude when handling customers and team members.
• ​Technical & Financial Proficiency: Strong computer skills with advanced proficiency in Microsoft Office Suite (Excel data analysis, database creation), familiarity with payment systems (Square, Zelle, wire transfers), and basic accounting knowledge to track weekly income and expenditures.
• ​Mobility & Driving Capability: Valid driver's license with a clean driving record and the ability to drive out and pick up parts as needed; able to handle physical tasks within a mechanic shop environment when necessary.
• ​Organizational & Communication Skills: Excellent organizational abilities, capacity to manage multiple tasks simultaneously, and strong verbal and written communication skills.
• ​Experience: Prior office or administrative experience is preferred, but dedication and eagerness to develop our shop operations are key.

​How to Apply

​If you match these details and are ready to contribute to a growing team, please text me directly so I can look at your resume!

• ​Text/Contact: 210-719-8816
• ​Location: 7230#4 I-10 Frontage Rd, San Antonio, TX 78219

Pay: $300.00 - $500.00 per week

Work Location: In person