Office/HR Operations Coordinator

The Office & HR Operations Coordinator supports the smooth day-to-day operations of the HR and Office functions by coordinating travel, employer branding, employee onboarding, office administration, Health & Safety, and employee experience initiatives. The role works closely with internal stakeholders to ensure efficient processes, a positive workplace environment, and high standards of operational excellence while contributing to continuous improvement and organisational effectiveness.

• Manage the end-to-end travel process, including bookings, visa applications, and alignment with the approved budget.

• Coordinate employer branding activities based on the strategy provided.

• Collaborate with the Marketing Department to execute employer branding initiatives.

• Monitor the Ultimate Group Careers social media channels in line with the agreed content plan in collaboration with the Marketing Team.

• Organize and coordinate HR and office events.

• Collaborate with the Office Manager to ensure the smooth day-to-day operation of the office.

• Engage with employees and gather feedback to support employee experience initiatives.

• Support office operations and administrative activities.

• Coordinate employee onboarding and offboarding processes in collaboration with the HR Team.

• Prepare reports and dashboards on travel, employer branding and office operations.

• Support the implementation and maintenance of the company's Health & Safety policies and procedures.

• Coordinate Health & Safety training, workplace inspections and awareness initiatives.

• Maintain Health & Safety documentation, including incident reports, risk assessments and compliance records.

Requirements

Qualifications & Experience

• Bachelor's degree in Business Administration, Operations Management, Project Management, or a related field.

• 2–4 years of experience in HR Operations, Office Administration, or a similar coordination role.

• Experience coordinating business travel, office administration, or employer branding activities is considered an advantage.

• Knowledge of Cyprus employment practices and Health & Safety regulations is considered an advantage.

Key Skills

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong coordination and project management skills.

• Ability to collaborate effectively with cross-functional teams.

• Good knowledge of Health & Safety principles and workplace practices.

• Excellent written and verbal communication in English (additional languages are an advantage).

• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and HR systems (e.g., Zoho People or similar HRIS).

• Experience using social media platforms for employer branding is an advantage.

• Ability to prepare reports, dashboards and presentations.

Personal Attributes

• Excellent organizational and planning skills with strong attention to detail.

• High level of professionalism, discretion and confidentiality.

• Strong problem-solving and decision-making abilities.

• Team player with a collaborative working style.

• Proactive, solution-oriented and able to work independently.

• Strong communication and interpersonal skills.

• Strong sense of ownership and accountability.

• Professionalism, integrity and discretion when handling confidential information

• Positive attitude with a continuous improvement mindset.

Benefits

• Bonus Scheme

• Medical, Dental & Life Insurance

• 21 Days of Annual Leave

• 5 Paid Sick Leave Days

• Long Weekend Leave (Two Fridays per Year)

• Early Finish on Fridays

• Flexible Working Hours

• Hybrid Working Policy (3 Days in the Office / 2 Days Working from Home)

• Paternity Leave Top-Up Allowance

• Complimentary Lunch Provided at the Office