Officer, Accounts (AP)

Job Responsibilities

Accounts Payable Operations

• Process supplier invoices, staff claims, and payments accurately and on a timely basis

• Perform three-way matching of invoices, purchase orders, and delivery documents

• Ensure proper expense coding to correct accounts and cost centres

• Prepare and execute payment runs (e.g., GIRO, bank transfers, cheques)

• Handle ad-hoc and intercompany payments

Employee Claims & Cash Management

• Process staff claims in accordance with company policies

• Manage advance cash to staff for activities/events

• Manage petty cash reimbursements and maintain proper documentation and controls

Vendor Management

• Maintain accurate and up-to-date vendor master data

• Liaise with vendors to resolve invoice discrepancies and payment queries

• Monitor and reconcile vendor statements

Reconciliation & Month-End Closing

• Perform monthly accounts payable reconciliations

• Prepare schedules for accruals and prepayments

• Assist in month-end and year-end closing activities

• Generate AP ageing reports and other required reports

Compliance & Internal Controls

• Ensure compliance with company policies and financial procedures

• Maintain proper documentation and filing for audit purposes

• Support internal and external audits by providing required documentation

Process Improvement

• Identify and recommend improvements to enhance AP efficiency and accuracy

• Support system enhancements and automation initiatives

Stakeholder Collaboration

• Work closely with internal departments to resolve invoice and payment issues

• Maintain professional relationships with vendors while ensuring adherence to company policies

• Undertake any other responsibilities as directed by the Supervisor/Management of the Company

Job Requirements

Qualification

• GCE ‘A’ Levels / Accounting Diploma qualification

Experience

• Preferable 2–3 years’ experience in handle accounts payable or general accounting.
• Experience in invoice processing, payment cycles, and vendor coordination.
• Familiarity with accruals, prepayments, and reconciliations
• Experience using accounting/ERP systems (e.g., Microsoft Business Central)

Skills & Competencies

• Strong attention to detail and accuracy
• Good organisational and time management skills
• Proficient in Microsoft Excel (e.g., reconciliation, basic reporting)
• Good communication skills for handling vendor and internal queries
• Problem-solving ability in resolving discrepancies

Behavioural Competencies

• Accountability: Ensures timely and accurate processing of AP transactions
• Integrity & Compliance: Adheres to financial controls and audit requirements
• Service-Orientated: Maintains professional vendor relationships
• Adaptability: Able to manage multiple priorities in a fast-paced environment.
• Team Player: Collaborates effectively across departments

About Us

• Located in Toa Payoh
• System: Microsoft Business Central
• Duty meals provided
• Direct bus stop in front of Nursing Home (Bus 57)

Please note that we are unable to hire Non-Traditional sources such as Myanmar due to industry and MOM regulations. Please refrain from applying.

Only shortlisted candidates will be notified.