Officer, Communication & Documentation (OCD)

1. Organization Overview

DMI Global Mission is the socio-pastoral development wing of the Society of the Daughters of Mary Immaculate, supporting development and humanitarian programs in Africa, Oceania, and India. The organization works with vulnerable communities through community-led approaches focusing on women empowerment, child protection, youth development, and sustainable livelihoods. The Global Office provides strategic leadership, capacity building, monitoring systems, and donor engagement support to all country missions.

2. Purpose of the Role

The Communication & Documentation Officer plays a critical role in presenting DMI’s work effectively by transforming program activities and available data into clear, structured, and engaging communication and documentation. The role supports organizational visibility, learning, and donor engagement for all mission countries. Collects, develops, and presents communication content and reports based on program inputs, including field information and monitoring data. Ensures that all content reflects program outcomes accurately and is suitable for reports, communication platforms, and donor engagement.

The Communication & Documentation Officer is based at the DMI Global Mission Office in Chennai and reports to the Manager – Communications & Donor Relations.

3. Key Responsibilities

A. Communication (60%)

a. Develops clear and engaging communication content based on available program inputs, including stories of change, newsletters, website content, and scripts. Converts program information into simple and meaningful narratives suitable for different audiences.

b. Prepares presentation decks (PPTs) for internal meetings, training, and donor engagements, ensuring logical flow, clarity, and visual consistency.

c. Manages and regularly updates social media platforms, including Facebook, X (Twitter), LinkedIn, YouTube, and Instagram, by publishing timely and relevant updates on programs, campaigns, events, and achievements.

d. Designs simple communication materials such as posters, visuals, and presentation slides to support outreach and visibility.

e. Coordinates with country teams and program staff to collect relevant inputs and ensure communication outputs reflect actual program activities and results.

f. Ensures all communication content is accurate, respectful, and aligned with DMI values and safeguarding principles, maintaining dignity and confidentiality in all representations.

g. Develops concept notes, proposal writing, and donor reporting.

B. Documentation (40%)

a. Develops reports based on available program inputs, including annual reports, country reports, and program reports, ensuring structured and clear presentation of information.

b. Compiles content from different teams and organizes it into coherent reports aligned with organizational requirements, including donor reporting needs.

c. Documents success stories, case studies, and best practices from field programs for reporting and learning purposes.

d. Reviews, edits, and refines content to ensure clarity, consistency, and accuracy across all reports and publications.

e. Maintains a well-organized digital repository of reports, photographs, videos, and communication materials, ensuring proper storage, labeling, and easy access for reporting and donor communication.

f. Supports preparation of content for proposals, reports, and presentations as required by the Manager – Communications & Donor Relations.

4. Required Qualifications

Bachelor’s / Master’s degree in social work, communication, journalism, development studies, or a related field, with 1 to 2 years of relevant experience in communication, documentation, or content development. Experience in NGO or development sector is preferred.

5. Required Skills and Competencies

a. Demonstrates strong writing ability to produce clear, simple, and engaging content.

b. Converts program inputs into structured reports and communication materials.

c. Prepares presentation decks and communication materials using tools such as PowerPoint and Canva.

d. Manages social media platforms and develops relevant digital content.

e. Coordinates effectively with teams, manages timelines, and handles multiple tasks.

f. Maintains attention to detail and accuracy in documentation, while organizing communication materials systematically.

g. Applies ethical communication practices, ensuring respect for beneficiaries and adherence to safeguarding principles.

h. Proposal writing and donor reporting

Last Date: 24th Oct 2026

Apply to: [email protected]

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person