Officer (Purchasing & Admin)

The Job:

Procurement (65%)

• Source for best possible quotes from vendors/contractors to fulfill user department’s request for goods & services to support all operations in various locations.
• Coordinate meeting with vendor/contractor & requestor on-site meeting & support.
• Negotiate with vendors/contractor on lowest possible pricing.
• Send out RFQ (Request for Quotation).
• Coordinate on delivery for all department’s purchases.

Admin (35%)

• Daily franking of outgoing mails & collate mails for courier.
• Reporting for franking of outgoing mails.
• Monthly franking of SOAs.
• Topping up credits for franking machine.
• Manage standard beverage stock replenishment for all departments
• Collection & verification of Singtel phone bills.
• Update of Telephone Directory.
• Ensure Courier company transport of heavy franking bags for monthly SOAs to Post office.
• Liaise with Courier company for urgent mails dispatch/collection of documents.
• Checking & verification of budget code (GL) account with Finance team when Purchase Request form is submitted.
• Tagging of all Nominal & fixed asset at various locations as per audit requirements.
• Support Finance Division in bi-annually asset audit.
• Support Finance Division to coordinate with respective departments to submit late/missing invoices.

Requirements:

• Diploma in Business Studies/Administration or equivalent.
• At Least 1 year of experience in similar capacity (with an emphasis on good administrative skills, particularly on documentation.
• Ability to work independently.
• Possess good interpersonal and communication skills.

Additional Information:

• 5-day work week (Mon to Fri)
• Working Hours: 8:00am to 5:15pm OR 8:30am to 5:45pm
• Shuttle bus transport provided at Tanah Merah MRT Station

Employee Benefits*:

• Annual and medical leave
• Annual Wage Supplement (13th month bonus)
• Variable bonus
• Subsidies for medical, dental & holiday
• Medical and group insurance coverage
• Long Service Award
• Birthday gift
• Corporate rate for selected tourist attraction
• Privileged rates for usage of Club facilities

*Terms & conditions apply.

We regret that only shortlisted candidates will be notified.

Pay: $2,300.00 - $2,800.00 per month

Experience:

• Administrative experience: 1 year (Preferred)

Work Location: In person