Officer, Sponsorship

JOB RESPONSIBILITIES / ACCOUNTABILITIES

• Timely processes and coordinates the approval of all sponsorship requests and reimbursements to ensure accurate record keeping in D365 and compliance with policies and guidelines.
• Responds promptly to sponsorship‑related inquiries to ensure timely resolution and effective support.
• Maintains daily updates of the sponsorship tracker to ensure accurate status.
• Prepares purchase orders and submits invoices accurately in D365 to ensure proper financial tracking.
• File and maintain accurate, complete, and up-to-date documentation to ensure proper record management and completeness.
• Process and verify vendor payments and staff reimbursements in compliance with policies and standards to ensure timely and accurate payment processing.
• Respond to inquiries from vendors and staff regarding payments and expense-related matters to ensure timely issue resolution.
• Performs daily updates of Accounts Payable invoices in the payment tracker file to ensure no invoices are overlooked.
• Maintains accurate accounting records by performing proper filing, scanning, and systematic storage of all financial documents in the finance shared folder to ensure easy retrieval.
• Supports the monthly and yearly accounting close process to ensure all expenses are correctly captured in the system and all relevant supporting documents are verified, approved, and filed accordingly.
• Assists with accounting and audit‑related tasks as required and performs any other duties assigned by the line manager to ensure effective operational support.
• Perform other duties as assigned to support departmental or organizational objectives.

EDUCATIONAL / PROFESSIONAL QUALIFICATIONS

• Minimum Degree or Diploma in Accountancy or Finance.

PROFESSIONAL EXPERIENCE:

• A minimum of one (1) to three (3) years’ experience in accounting, audit, finance or related fields.