Offshore AP Specialist (Office based)

Job Title: Offshore AP Specialist – Global Shared Services

Position Overview

We are seeking a smart, diligent, and detail-oriented AP Specialist to join our Global Shared Services team. This role will support our Finance Operations function within Accounts Payable. This position is ideal for a motivated individual who is eager to learn, communicates effectively in English, and thrives in a structured, process-driven environment. Prior AP experience is a plus, but not required — training will be provided.

Key Responsibilities

1. Accounts Payable Support Accurately input vendor invoices into the ERP system and ensure proper coding to the global chart of accounts

Support the end-to-end AP process from invoice receipt and verification through payment

Clear outstanding AP items and resolve discrepancies with internal stakeholders and vendors

Assist with weekly AP aging reports and payment run preparation

Process employee expense reports and OpEx invoices for timely disbursement

Maintain organized vendor records and supporting documentation

2. Reconciliations & Month-End

Close Support AP reconciliations as part of the monthly close process

Assist with journal entry preparation as directed by the Finance Director or senior accountants

Follow standardized global checklists and close calendar deadlines

Maintain organized digital workpapers per company documentation standards

3. Audit & Reporting Support

Run and prepare reports required for monthly, quarterly, and annual audits Prepare supporting schedules and documentation for internal and external auditors Respond to auditor requests in a timely and accurate manner

4. Ad Hoc Projects

Support special AP clean-up initiatives and system implementations Participate in continuous improvement and process standardization efforts Perform other tasks as assigned by the Finance Operations Director

Qualifications Degree in Accounting, Finance, or related field (preferred, not required)

0–2 years of accounts payable or accounts receivable experience is a plus — training will be provided Strong English communication skills — must speak, read, and write English proficiently Solid grasp of basic accounting principles

Proficiency in Microsoft Excel (PivotTables, VLOOKUP/XLOOKUP a plus) ERP experience (NetSuite) is a plus Experience supporting multinational entities or multiple currencies is a plus Competencies & Work Environment

Expectations Smart, curious, and eager to learn Diligent with strong attention to detail and process discipline

Comfortable working across time zones with global stakeholders

Team-oriented mindset within a shared services framework

High level of integrity, confidentiality, and good judgment