Offsite records management specialist

Overview
Join our dynamic team as an Offsite Records Management Specialist and become a vital part of our information governance and compliance efforts! In this role, you will oversee the organization, retention, and secure storage of physical and electronic records at offsite facilities. Your expertise will ensure our records management practices align with regulatory standards, support efficient information retrieval, and uphold the highest levels of security and compliance. This is an exciting opportunity to leverage your organizational skills and technical knowledge to streamline records processes across diverse platforms and formats.

Duties

• Manage the storage, retrieval, and disposition of physical records at offsite locations, ensuring adherence to records retention policies.
• Utilize record management systems (RMS), document management systems (DMS), SharePoint, iManage, and content management systems to maintain accurate electronic records.
• Develop and maintain metadata schemas, taxonomies, and archival standards to facilitate efficient classification and searchability of records.
• Ensure compliance with regulatory requirements related to government records management, information security, and data privacy regulations.
• Conduct archival processing, digitization projects, and implement best practices for electronic records management to support digital transformation initiatives.
• Perform regular audits of records for accuracy, completeness, and compliance; proofread documentation for consistency.
• Collaborate with internal teams to improve information governance policies, implement record retention schedules, and enhance overall document lifecycle management.

Skills

• Proficiency with document management systems (such as iManage), record management systems (RMS), SharePoint, and content management platforms.
• Strong understanding of metadata creation, taxonomy development, archival standards, and information governance principles.
• Experience managing physical records storage solutions alongside electronic records; familiarity with digitization processes.
• Knowledge of regulatory compliance management specific to government and corporate recordkeeping requirements.
• Excellent organizational skills with attention to detail in filing, proofing documents, and maintaining accurate records.
• Ability to navigate record retention policies for compliance purposes while supporting data security initiatives.
• Competence in Microsoft Office suite for documentation, reporting, and communication tasks; familiarity with information security protocols is a plus.

Embark on a rewarding career where your meticulous attention to detail helps safeguard vital information while supporting organizational compliance! We’re committed to fostering a collaborative environment that values innovation in records management practices—empowering you to make a meaningful impact every day.

Pay: $24.57 - $29.58 per hour

Work Location: In person