OIA Administrator

Our client is seeking an experienced OIA Administrator to join their team on a temporary basis, starting as soon as possible and running through until midDecember.
This is an excellent opportunity for someone with experience managing Official Information Act (OIA) and Privacy Act requests in a public sector environment. You'll play a key role in coordinating responses, managing deadlines, engaging with stakeholders, and ensuring legislative obligations are met.

About the Role

As an OIA Administrator, you will be responsible for supporting the end-to-end management of information requests, complaints, and correspondence. Working closely with subject matter experts and senior stakeholders, you'll ensure responses are accurate, timely, and compliant with relevant legislation.

This role would suit someone who is highly organised, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate and track Official Information Act (OIA) and Privacy Act requests.
• Monitor deadlines and ensure statutory response timeframes are met.
• Liaise with stakeholders to gather and collate information required for responses.
• Draft and prepare correspondence, response letters, and supporting documentation.
• Maintain accurate records and reporting across requests and complaints.
• Support the management of complaints, enquiries, and other resolution-related matters.
• Identify risks, issues, and opportunities for process improvement.
• Provide administrative and coordination support across governance and advisory functions.

About You
To be successful in this role, you'll have:

• Previous experience managing or coordinating OIA and/or Privacy Act requests.
• Strong understanding of public sector processes and legislative requirements.
• Excellent written communication skills and a high level of attention to detail.
• The ability to manage competing deadlines and priorities.
• Strong stakeholder engagement and relationship management skills.
• Sound judgement and the ability to handle sensitive and confidential information.
• Advanced administrative and coordination skills.
• Experience using records management and document management systems.

What's on Offer?

• Immediate start available.
• Wellington-based role
• Interesting and meaningful work within a collaborative team.
• Opportunity to gain experience in a high-profile public sector environment.
• Temporary contract through to 18 December.

If you're available immediately and have experience coordinating OIA requests or working in a ministerial services, governance, or public sector administration environment, we'd love to hear from you.