OM & Logistic Admin

OM & Logistic Admin will be responsible for maintaining accurate production records, updating schedules, and ensuring proper documentation. The role requires excellent communication skills, a strong focus on detail, and the ability to handle multiple tasks in a fast-paced manufacturing environment.

Key Responsibilities:

1. Documentation & Records Management

• Prepare and maintain shipping documents (delivery orders, packing lists, invoices, credit notes).
• Monitor LMW License records, including monthly reports and exemption applications.
• Maintain organized filing systems (physical and digital).
• Assist in compiling customs-related reports and documentation.
• Update administrative forms, templates, and SOPs as required.

2. Data Entry & Reporting (Excel-Intensive)

• Maintain department trackers, schedules, and databases using Microsoft Excel.
• Generate daily, weekly, and monthly reports for management.
• Perform accurate and timely data entry into ERP/order management systems.
• Cross-check data for accuracy and flag discrepancies.
• Prepare presentation materials and dashboards using Excel and PowerPoint.

3. Communication & Coordination Support

• Coordinate communication between logistics team, customers, and suppliers.
• Liaise with internal departments (production, store, finance) on delivery-related matters.
• Support authority applications and correspondence with MIDA, MITI, and Customs.
• Respond promptly to internal requests for information and documents.

4. General Administrative Support

• Manage scheduling, meeting coordination, and minute-taking.
• Monitor and replenish department stationery and supplies.
• Organize records for audits, compliance reviews, and management reporting.
• Perform other administrative duties as assigned.

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person