onboarding admin

About the role

Link-Force Au is seeking a hard-working Onboarding Admin to join our team in Joondalup, WA. This is a full-time position that plays a crucial role in ensuring a seamless and professional experience for new employees joining our organisation. As an Onboarding Admin, you will be responsible for coordinating and managing the entire onboarding process, from initial documentation through to the completion of induction activities. This role is essential to our operations, as it directly impacts employee engagement, retention, and integration into our company culture.

Key responsibilities

• Prepare and organise all necessary onboarding documentation and welcome materials for new employees prior to their start date
• Coordinate with various departments to ensure a structured and comprehensive induction programme
• Process new employee paperwork, including employment contracts, tax documentation, and compliance forms
• Arrange orientation sessions and ensure new starters have access to required systems, equipment and facilities
• Maintain accurate and up-to-date employee records and onboarding databases
• Liaise with managers and team leaders to confirm readiness for new team members
• Schedule and coordinate introductory meetings and training sessions
• Monitor onboarding progress and follow up with new employees to ensure a positive experience
• Handle administrative queries and support needs from new starters during their first weeks
• Prepare and distribute company policies, handbooks and other relevant documentation

What we're looking for

• Proven experience in an administrative or onboarding role, ideally within a professional or corporate environment
• Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously
• Excellent communication skills, both written and verbal, with a professional and friendly demeanour
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and experience with HRIS or employee management systems
• Attention to detail and commitment to maintaining accuracy in record-keeping and documentation
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of employment law, workplace compliance and onboarding best practices
• Problem-solving abilities and a proactive approach to identifying improvements in onboarding processes
• Experience with scheduling tools and coordination software is desirable

What we offer

Link-Force Au is committed to creating a supportive and inclusive workplace where our employees can thrive. We offer competitive remuneration, professional development opportunities and a collaborative work environment. We recognise the importance of work-life balance and provide flexible working arrangements where possible. Our team benefits from a positive company culture, ongoing training and development support, and opportunities for career progression within the organisation. We also provide access to employee assistance programmes and wellness initiatives to support your overall wellbeing.

About us

Link-Force Au is a dynamic and growing organisation committed to delivering exceptional service and support to our clients and employees. We pride ourselves on fostering a collaborative, professional workplace culture where teamwork and innovation are valued. Our mission is to provide solutions that make a meaningful difference, and we believe that our people are central to achieving this goal. With a focus on continuous improvement and employee wellbeing, we create an environment where talented individuals can develop their careers and contribute to our collective success.

If you believe you are the right fit for this Onboarding Admin position, we would love to hear from you. Please apply now by submitting your CV and a cover letter outlining your relevant experience and why you would be an excellent addition to our team.