Onboarding Administrator | AM Shift | Office-Based

Role Overview

The Onboarding Specialist, internally known as a Mobilisation Administrator, supports workforce deployment for construction and resource sector projects in Australia. This role ensures personnel are compliant, prepared, and mobilised on time for shutdowns and FIFO operations, while also supporting recruitment administration, executive coordination, and finance/compliance tasks.

✨ Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
• Comprehensive HMO + 1 free dependent
• **30 days paid leave (vacation, sick and wellness) -**with cash conversion
• **Real growth —**workshops, training and clear career pathways
• **Great culture —**team events, employee fairs, and monthly games with exciting prizes
• **Tenure rewards —**milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Coordinate end-to-end mobilisation and demobilisation of personnel across multiple projects.
• Manage pre-mobilisation requirements including Drug & Alcohol Screening, medical assessments, tickets, competencies, VOCs, inductions, and Site Access Requests.
• Arrange interstate travel, flights, accommodation, and site logistics.
• Prepare and communicate accurate mobilisation plans, demobilisation plans, and labour lists.
• Coordinate job-to-job transitions for personnel moving between projects.
• Maintain accurate mobilisation records and ensure all documentation meets client and company compliance requirements.
• Monitor mobilisation progress and escalate risks, delays, or compliance issues that may impact site readiness or start dates.
• Communicate mobilisation, travel, and accommodation requirements clearly to employees and internal stakeholders.

What We're Looking For:

• Bachelor’s degree in Business Administration, HR, Logistics, or related field
• At least 3 years experience in mobilisation, recruitment coordination, or similar roles
• Experience in mobilisation, workforce coordination, logistics, or operational support within maintenance, shutdown, or project-based environments.
• Proven ability to manage high-volume or time-critical workforce mobilisations.
• Knowledge of site access, compliance requirements, travel logistics, and workforce readiness.
• Experience coordinating interstate travel and accommodation.
• Background in mining, resources, oil & gas, or heavy industry is highly regarded.
• Experience with workforce or mobilisation systems such as Airtable, Pegasus, INX, SAP, or similar is desirable.
• Strong Microsoft Office skills
• Willing to work ONSITE at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, Morning Shift)

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.