Onboarding Coordinator

Role Overview We are seeking a highly organised and proactive Onboarding Specialist with a background in recruitment to manage the end-to-end onboarding process for new hires. This is a 3-month temporary position with the possibility of extension. The ideal candidate will have strong experience handling high-volume hiring within the hospitality sector and be confident managing visa processing, documentation, and compliance requirements.

Key Responsibilities

• Manage the full onboarding lifecycle from offer stage through to employee start date
• Prepare and process offer letters and employment contracts accurately and efficiently
• Coordinate visa processing, labour documentation, medical requirements, and Emirates ID applications
• Liaise closely with the PRO department and relevant authorities to ensure timely processing and compliance
• Manage security clearance processes where applicable
• Support high-volume hiring campaigns, particularly within hospitality operations
• Maintain accurate onboarding trackers and employee records
• Partner closely with recruitment and HR teams to ensure a seamless transition from candidate to employee
• Provide clear communication and guidance to new hires throughout the onboarding journey
• Requirements:
• 3+ years’ experience in onboarding or HR operations
• Prior recruitment experience preferred
• Experience managing high-volume hiring within hospitality is highly desirable
• Strong working knowledge of visa and labour processing procedures
• Experience coordinating with PRO departments
• Excellent communication and organisational skills
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
• Technology literate and comfortable using HR systems and MS Office