Onboarding Coordinator (Project-based)

The People Onboarding Coordinator will support the whole Talent As A Service (TAAS) clients and ensure that compliance with the requirements are fulfilled and the transition is seamless from being a candidate to a new employee.

• Sending Pre-onboarding and Onboarding email instructions to new hires using automated onboarding tools such as Jotform

• Conducting Pre-Onboarding Discussions with New Hires.

• Encoding information on all new hires through an in-house system (ERP) of KMC.

• Collecting and validating pre-employment requirements like proof of government numbers, NBI clearance, PEME & other requirements.

• Monitoring and following up on pre-employment requirements submitted by new hires.

• Scheduling & confirming appointments of New Hires for Pre-Employment and Medical Examination.

• Scheduling New Hires for New Hire Orientation (NHO) before Day 1.

• Notifying Recruiters and HR Data Team on pre-employment requirements completion.

• Coordinating with Talent Acquisition and Account Managers to push back start dates if New Hire’s primary requirements are incomplete.

• Maintaining, customizing, and updating onboarding trackers as needed.

• Maintaining new hire tracking system and new hire report and ensures appropriate records and statistics are kept up to date.

• Monitoring the onboarding database and ensuring accuracy.

• Submitting reports with analysis and tracks for improvements.

• New Hire Pre-Onboarding & Onboarding Processes

• Pre-Employment Requirements Validation & Compliance

• Onboarding Data Management and Accuracy

• Onboarding Tracking and Monitoring

• New Hire Communication and Coordination

• Scheduling and Coordination of Pre-Employment/Medical Examinations

• ERP and Automated Onboarding Tools

• Excel/Spreadsheet Reporting and Data Analysis

• Stakeholder Coordination and Follow-up