Onboarding Executive

About NxtWave

NxtWave is one of India's fastest-growing ed-tech companies, founded by IIT alumni with a mission to close the gap between academia and industry. Through its Continuous Career Building Programs (CCBP 4.0), NxtWave trains learners regardless of educational background — in in-demand 4.0 technologies such as Full-Stack Development, Data Analytics, AI/ML, and Cybersecurity, and supports them into high-paying tech careers through hands-on projects and placement assistance. NxtWave has built one of India's largest tech-learner communities, spanning thousands of colleges and states across the country.

Role Summary

The Onboarding Executive owns the complete journey of every new joiner at NxtWave — from the HR round and offer release, through Day-1 induction, to the 30/60/90-day settling-in period. This is a hands-on, execution-first role: the person in this seat personally drives every step of the process, coordinating across HR Operations, Leadership, L&D, Facilities, Asset Management, and external vendors to ensure every joiner has a smooth, well-supported start.

Key Responsibilities

Pre-Offer & Documentation

• Conduct HR rounds — verify payslips, bank statements, offer letters, and appraisal letters
• Negotiate salary with candidates within the company-approved CTC band
• Collect Aadhar, PAN, and other required documents to enable offer letter release
• Verify resignation acceptance emails and relieving letters

Offer Release & Stakeholder Coordination

• Coordinate with HR Operations to process and release offer letters
• Coordinate with Directors to obtain timely sign-off on offer letters

Induction & Day-1 Experience

• Coordinate with the L&D team and Facilities team for induction arrangements
• Coordinate with the Asset team to ensure equipment is delivered on time
• Send induction communication, receive candidates on Day 1, and hand them over to their reporting managers

Vendor & Compliance Management

• Coordinate with the external background verification (BGV) vendor and ensure BGV reports are handled with strict confidentiality
• Coordinate with accommodation vendors to ensure outstation joiners are settled before arrival

Post-Joining Experience

• Run structured 30/60/90-day pulse feedback with new joiners and drive closure on any issues raised
• Own the overall onboarding experience for every stakeholder involved — candidates, HR Operations, Directors, managers, and vendors alike

Required Qualifications & Experience

• 1+ years of in-house (not agency-side) employee onboarding experience
• Demonstrated experience personally negotiating candidate salaries, including offers up to approximately 12 LPA
• A track record of independently handling 50+ onboardings/joiners per month
• Clear, professional English communication skills — verbal and written
• Experience coordinating multiple internal and external stakeholders (Asset, Facilities, BGV vendors, accommodation vendors)
• Stable employment history, with no stint shorter than 8 months
• Personal laptop required

Preferred Qualifications

• End-to-end recruitment experience
• Operations or payment-coordination exposure
• Experience independently running employee inductions and 30/60/90-day feedback assessments

Key Skills & Competencies

• Ownership and hands-on execution
• Negotiation and stakeholder influence
• Attention to detail and documentation accuracy
• Confidentiality and sound judgment with sensitive data
• Vendor management and follow-through
• Time management across high transaction volumes
• Candidate-first, service-oriented mindset

What NxtWave Offers

A fast-paced, high-ownership environment at one of India's leading ed-tech companies, with direct exposure to leadership and cross-functional teams, and the opportunity to shape the onboarding experience for a rapidly scaling organisation. Compensation and benefits will be discussed as per company policy and shared in the offer stage.

Working Days

6 days/week (Monday–Saturday)

Shift Timings

9:00 AM – 6:00 PM or 10:00 AM – 7:00 PM

Notice Period

Immediate to 15 days preferred