Onboarding Manager (Project Manager)

Moving Doors is a tech-enabled property management and flexible living company providing fully furnished, design-led apartments for mid- to long-term stays. Operating across Limassol, Paphos and Athens, the company combines hospitality standards with technology and operational excellence to deliver a seamless living experience for guests and property owners.

As we continue to expand, with over 500 units already under management, we are seeking a highly organized and detail-oriented Project Manager (Property Onboarding) to manage the full process of preparing residential units for client use. This includes furnishing coordination, inspection scheduling, utility setup, logistics, and contractor management. You will be responsible for ensuring each unit is delivered on time, on budget, and in excellent condition, while maintaining accurate records and communicating effectively with internal teams.

Primary Responsibilities:

• Own the end-to-end onboarding of new properties, from initial inspection to launch readiness.
• Coordinate inspections, Matterport scans, furnishing, installations, cleaning, staging and photoshoots.
• Track project timelines, milestones and outstanding actions, ensuring properties are ready for launch on schedule.

Furnishing, Logistics & Utilities:

• Coordinate furniture, appliance and equipment deliveries, installations and movements.
• Coordinate utility activations, internet applications and other required service installations.
• Coordinate property access and lock installations for contractors, suppliers and other authorised parties.

Contractor & Vendor Management:

• Coordinate contractors, suppliers and service providers throughout the onboarding process.
• Source and evaluate new contractors when required and monitor quality, timelines and delivery.
• Resolve delays or operational issues to keep projects on track.

Budget & Documentation:

• Liaise with the Design team to validate BOQs, approvals and project requirements.
• Monitor onboarding costs and ensure works remain within approved CAPEX.
• Maintain accurate project documentation, cost tracking and onboarding records.

Property Offboarding:

• Coordinate property decommissioning and exits when required.
• Coordinate furniture/appliance recovery, warehouse transfers, inventory updates and utility disconnections.

Requirements

• 3+ years' experience in property operations, project coordination, hospitality, logistics, furnishing/fit-out or a related field.
• Strong organizational and project management skills.
• Experience coordinating contractors, suppliers and multiple stakeholders.
• Experience with budgets, BOQs and cost tracking
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Hands-on approach and willingness to conduct regular site visits.
• Good knowledge of Google Workspace or Microsoft Office
• Ability to manage multiple contractors and vendors simultaneously
• Budget management and cost control experience
• Familiarity with project management tools and backend systems
• Excellent communication skills in English; other languages are a plus
• Valid driver’s license and willingness to conduct site visits

Benefits

• Company fuel card
• Private health insurance
• Friendly working environment
• Opportunities for professional growth and career development
• 4 complimentary nights stay per year in an apartment in Athens